Practice Manager

Practice Manager

Prejuvenation Aesthetics is a boutique medical practice specializing in proactive aging, advanced

skincare, and aesthetic treatments. We combine clinical expertise with artistry in a warm, elevated

environment focused on long-term patient relationships and exceptional results.

We are entering our next stage of growth and are seeking a high-level Practice Manager to lead daily

operations, drive accountability, and support sustainable scale.

This is a leadership role — not an administrative position.

The Practice Manager will own operational performance, team accountability, and revenue protection

while removing daily decision load from the CEO and clinical providers.

If you have a passion for aesthetics, a talent for operational excellence, and a track record of team

leadership, we want to hear from you!

_________________________________________________________________________________________________________

Position Overview:

The Practice Manager is responsible for the full oversight of practice operations, team performance, and

operational profitability. This individual ensures the practice runs efficiently, profitably, and in

alignment with brand standards while maintaining an exceptional patient experience.

The ideal candidate is decisive, metrics-driven, emotionally intelligent, and comfortable leading with

authority in a fast-paced, growth-oriented environment.

This position reports directly to the CEO.

_________________________________________________________________________________________________________

Core Responsibilities:

Operational Leadership:

 Own daily clinical and administrative operations

 Oversee patient flow, scheduling systems, and capacity optimization

 Ensure schedule utilization and revenue protection strategies are executed consistently

 Develop, implement, and maintain SOPs across departments

 Oversee inventory management, vendor relationships, and cost control

 Ensure HIPAA, OSHA, and regulatory compliance

 Identify operational inefficiencies and implement corrective improvements

The Practice Manager is responsible for front desk and operations oversight, not execution.

Team Leadership & Accountability:

 Lead daily huddles and weekly team meetings

 Conduct 1:1 performance reviews and annual evaluations

 Coach, mentor, and hold team members accountable to performance standards

 Oversee hiring, onboarding, and training of clinical and front office staff

 Maintain staffing models aligned with revenue and growth targets

 Address performance issues decisively and professionally

 Foster a high-performance, solutions-oriented culture

The Practice Manager has authority to coach, discipline, and recommend termination in alignment with

company policy.

Financial Oversight & KPI Management:

 Monitor key performance indicators, including:

o Schedule utilization

o Payroll percentage

o Revenue per provider hour

o Retail attach rate

o Patient retention and rebooking rates

 Prepare weekly KPI dashboards and monthly operational summaries for CEO

 Analyze trends and provide strategic recommendations for profitability

 Oversee inventory margin management and cost control

 Ensure operational execution aligns with financial targets

This role monitors the financial health and performance of the practice, using it as a guide in making strategic decisions.

Practice Growth & Implementation:

 Ensure operational execution of marketing initiatives

 Track marketing ROI in collaboration with marketing support

 Oversee membership and loyalty program systems

 Support patient retention strategies and VIP experiences

 Identify growth opportunities and operational readiness for expansion

_________________________________________________________________________________________________________

Success in This Role:

Within 12 months, success will be demonstrated by:

 Consistent schedule utilization at or above target benchmarks

 Payroll maintained within healthy percentage thresholds

 Reliable weekly KPI reporting without CEO prompting

 Decreased CEO involvement in daily operational decisions

 Strong team performance and low voluntary turnover

 Improved operational efficiency and measurable profitability growth

_________________________________________________________________________________________________________

The Right Candidate:

 3+ years in medical aesthetics or healthcare practice management experience

 Proven track record of building and leading high-performing teams

 Strong financial literacy and data driven mindset

 Comfortable making independent decisions and holding others accountable

 Highly organized, detail oriented, and proactive

 Skilled communicator with the ability to navigate difficult conversations

 Experience with EMR systems, scheduling software, and operational reporting

 Professional presence and eager to partake in all aspects of a growing and leading a team.

This is an in-person, full-time leadership position.

_________________________________________________________________________________________________________

Compensation & Benefits:

 Salary range: $75,000 - $90,000 (based on experience)

 Performance based bonus opportunities tied to operational and revenue targets

 Health insurance reimbursement

 Retirement plan with company contribution

 Ongoing professional development support

 Employee discounts on services and products

_________________________________________________________________________________________________________

How to Apply:

If you're a decisive, growth-oriented leader ready to take ownership of operations in a high performing

aesthetic practice, we invite you to apply! To apply, please submit to [email protected]:

 Your Resume

 A 1-minute video explaining why you are the right fit for this leadership role and for Prejuvenation Aesthetics