Coordinator, General Affairs

Job Description

Job Description

Job Family:

Finance, Accounting & Corporate

Job Title:

General Affairs Coordinator

Location:

Richmond

Role Summary:

Contributes to a productive and efficient work environment by providing comprehensive administrative support, including meticulous management of office and breakroom supplies, effective coordination of recycling initiatives, seamless handling of mail and deliveries, and strategic cross-training with the General Affairs (GA) Administrator to ensure broad administrative coverage.

Additional Responsibilities:

• Manage all incoming and outgoing mail and packages, including daily sorting and distribution of deliveries from various carriers (UPS, FedEx, DHL, USPS), and processing shipments for domestic and international delivery.

• Maintain comprehensive inventory and oversee ordering/restocking of all office and breakroom supplies, ensuring timely distribution to employees..

• Monitor building maintenance issues and proactively escalate concerns to building management for timely resolution.

• Coordinate weekly recycling collection and ensure adherence to vendor pickup schedules, contributing to sustainability efforts.

• Process departmental invoices timely for approval and payment.

• Provide professional reception desk coverage during daily breaks and vacation periods.

• Achieve full cross-training with the General Affairs (GA) Administrator to provide comprehensive administrative support. This includes, but is not limited to: organizing meetings, maintaining calendars, assisting with travel arrangements and lunch orders, greeting visitors, assisting callers, and directing inquiries.

• Offer administrative assistance to North America (NA) field offices as needed.

• Undertake special projects and tasks as assigned by management.

Core Required Skills and Competencies:

• Exceptional organizational skills with meticulous attention to detail and accuracy.

• Proven adaptability and effective prioritization skills to ensure peak performance in a dynamic environment

• Highly reliable and proactive, consistently delivering results through prompt communication and diligent follow-through

Function Specific Required Skills and Competencies:

• General knowledge of Google Workspace (Gmail, Sheets, Docs).

• Working knowledge of UPS WorldShip online program.

• Experience with postage meter machines preferred.

• Must be able to walk, stand, bend, and lift up to 50 lbs.

• Valid driver’s license with good driving record required.

Required Minimum Years Experience:

A minimum of one year of experience in an administrative support role is required.

Required Minimum Education:

High School Diploma or GED

Ocean Network Express provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

At Ocean Network Express, we strive toward high-level results for all our employees and pride ourselves on identifying opportunities for internal movement and advancement of proven talent. If you’re interested in a career in the global transportation industry and are looking for growth and advancement opportunities, we encourage you to apply. We enjoy meeting candidates who are persistent in their own professional development.

About Ocean Network Express (ONE)

Ocean Network Express (ONE) was incepted on July 7, 2017, following the liner service integrations of Kawasaki Kisen Kaisha (“K” LINE), Mitsui O.S.K. Lines (MOL) and Nippon Yusen Kaisha (NYK). The new entity functions from its global headquarters in Singapore, supported by regional headquarters in Hong Kong, Singapore, the United Kingdom, the United States, and Brazil. ONE is the world’s sixth-largest container carrier with a fleet size of approximately 1.91 million TEU. Operating more than 240 vessels, it offers an expeditious and reliable international network of over 130 services to 120 countries and beyond. ONE is a member of the Premier Alliance, a global ocean carrier consortium.

For more information, please visit

#JIL