Front Office Supervisor

Location:
Hilton McLean Tysons Corner
7920 Jones Branch Drive
McLean, VA 22102

Apply online:
Please apply directly to the link below

Job Description:

• Position Title: Front Office Supervisor.
• FLSA Designation: Non-Exempt.
• Department: Front Office.
• Reports to: Director of Front Office.
• Brand: Hilton.

Principle Responsibilities & Position Purpose:
Provide guidance and leadership as the Front Office Supervisor and ensure consistent quality of customer service is provided to all guests in accordance with Hilton standards.

ESSENTIAL FUNCTIONS:
Average Percent of Time:

• 40 % Assign and instruct Guest Service Agents, Operators and Bell Attendants in details of work.
• Observe performance and encourage improvement. Monitor lobby traffic to make staffing adjustments accordingly.
• 30 % Manage front desk operations by completing a checklist of important daily tasks, determining room and rate availability and making decisions that are in the best interest of the hotel. Assist Guest Service Agents, Operators, Reservation Agents, Bell Attendants and other departments with any questions or requests.
• 10 % Resolve customer complaints by conducting thorough research of the situation and the most effective resolution. Authorize revenue allowances to remedy problems only after alternative solutions have been offered.
• 10 % Prepare and conduct daily pre-shift meetings, communicate effectively with all staff and provide them with any information necessary to provide guest service in accordance with Hilton standards.
• 5 % Monitor performance of staff with performance evaluations and discipline issues. Make recommendations for training related issues when inconsistencies develop at the Front Desk.

SUPPORTIVE FUNCTIONS:

• In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.
• Perform other duties as assigned by Director or Assistant Director
• Complete daily checklists of duties, to assure that appropriate reports are filed, and use analysis and judgment skills when preparing room discrepancy report.
• Pre Register all VIP’s and Hilton Honors Reservations so that the rooms may be inspected, and at the same time to ensure amenities are delivered to the correct rooms.
• Transmit daily Hhonors and airline bonus mileage accounts.
• Prepare daily forecast of expected arrivals and departures using analysis and judgment skills.
• Operation of office equipment such as facsimile and photocopier as needed.
• Respond promptly to guest requests for a supervisor of manager.

PHYSICAL REQUIREMENTS:
Frequency Key: Rare - up to 1 hour, Occasional - 1-3 hours, Frequent - 3-6 hours, Constant - 6-8 hours.

• Physical Activity Frequency.
• Sitting Frequent.
• Walking Frequent.
• Climbing stairs Frequent.
• Standing Constant.
• Crouching/Bending/Stooping Frequent.
• Reaching Frequent.
• Grasping Constant.
• Pushing/Pulling Frequent.
• Near Vision Constant.
• Far Vision Constant.
• Hearing Constant.
• Talking Constant.
• Smell Occasional.
• Taste Never.
• Lifting/carrying (#50 lbs) Occasional.
• Travel Rare.

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY:

• The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.
• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information to resolve conflicts.
• Basic mathematical skills and considerable skill in the use and operation of a calculator to prepare moderately complex mathematical calculations without error.
• Ability to listen effectively and comprehend the English language to understand and obtain instructions and information.
• Ability to see and hear in order to observe and detect signs of emergency situations.

GROOMING/UNIFORMS:
All employees must maintain a neat, clean and well-groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process.

NOTICE:
Standing, bending, stooping, and lifting weights up to and including _50__ lbs. may be required. The hospitality business functions seven (7) days a week, twenty-four hours a day. In addition, this is a hospitality business and a hospitable service atmosphere must be projected at all times