Documentation Control Specialist

Defense Holdings, Inc. (DHi)
Location: Remote (US)
Employment Type: Full-Time
Department: Compliance / Documentation
Reports To: Documentation Manager

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a Hybrid Documentation Control Specialist (ISO/Compliance – Remote) to manage document control systems, ensure ISO compliance, and maintain technical and regulatory documentation. The ideal candidate will be detail-oriented, analytical, and experienced in documentation standards.

This role requires strong organizational skills and the ability to communicate with team members effectively.

Key Responsibilities

Billing & Accounts Processing

• Maintain and manage controlled documentation across departments.
• Ensure proper version control and document classification.
• Handle document distribution and access requests.

Compliance & Reporting

• Assist in preparing compliance and ISO reports for management review.
• Ensure all documentation meets regulatory and quality standards.
• Support internal and external audits related to document control.

Cross-Department Coordination

• Collaborate with quality, compliance, and operations teams.
• Ensure documentation procedures align with company policies and industry standards.

Required Qualifications

• Associate’s or Bachelor’s degree in Business, Technical Writing, or related field.
• 2–4 years of experience in documentation control or compliance support.
• Proficiency in Microsoft Office Suite and document control software.
• Strong analytical skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Experience with ISO 9001 or other quality management standards.
• Familiarity with government contracting documentation requirements.

Core Competencies

• Accuracy & Attention to Detail: Ensure document accuracy and compliance.
• Communication Skills: Effectively communicate with team members.
• Problem-Solving: Address document issues proactively.
• Time Management: Handle multiple tasks efficiently and meet deadlines.

Work Environment

• Professional office environment (or hybrid/remote if applicable).
• May require occasional travel.
• Must be eligible to work in the United States.
• Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.