Accounts Receivable/Payable Specialist

About Us:
Pack Rat Hauling is a fast-growing waste management and hauling company committed to sustainable and efficient service. As we continue to expand, we're looking for a detail-oriented and motivated Accounts Receivable/Payable Specialist to join our team and help ensure the accuracy and timeliness of our financial operations.

Job Description:
As an Accounts Receivable/ Payable Specialist, you will be responsible for managing daily billing operations, reconciling accounts, and ensuring timely collection of outstanding invoices. This role is essential in supporting our financial health and customer service goals.

Responsibilities:

• Process daily accounts payable and accounts receivable tasks (create/pay invoices for vendors, process all methods of payment.

• Reconcile customer accounts and manage vendor relationships by resolving payment discrepancies, responding to inquiries and ensuring timely payments.

• Match and verify weight tickets with billing data

• Track overdue payments and proactively engage with customers to resolve outstanding balances

• Maintain accurate and up-to-date customer record.

• Support basic accounting functions and month-end closing procedures

• Prepare aging reports and other financial summaries as needed

• Collaborate with internal teams to resolve billing and account issues
• General Bookkeeping tasks required
• Manage weekly payroll processing
• Manage company-wide benefits for new hires
• Verify timekeeping records, ensuring accuracy and compliance with policies. review and correct errors in timekeeping systems before processing payroll
• Provide information to employees and managers on payroll matters, tax issues, and benefit plans.
• Calculate sales commission for sales team.
• Facilitate onboarding process for new employees by entering their information into the payroll system.
• Distribute 401k information to employees and collaborate with provider to address inquiries.
• Stay up to date on changing federal, state and local tax laws affecting payroll
• End to end payroll processing for bi-weekly payroll cycle, ensuring precise calculations, timely submission, and full tax compliance by achieving a 100% on-time payment rate.

Qualifications:

• Minimum 5 years of experience in Accounts Receivable, Accounts Payable or related accounting functions.

• Strong knowledge of account reconciliation and basic accounting principles

• Proficiency with billing systems and accounting software (QuickBooks online experience required)

• Exceptional attention to detail and organizational skills

• Ability to communicate professionally and effectively with clients and team members

• Experience handling weight ticket reconciliation or experience in the waste management industry is a plus

Compensation & Benefits:

• Competitive salary based on experience ($75,000 Annually)

• Health, dental, and vision insurance

• 401(k) retirement plan

• Paid time off and holidays

• Opportunities for advancement in a growing company