Administrative Assistant
Job Description
Job Description
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract to Permanent basis. This role is based in Suffolk, Virginia, and involves providing essential support to the daily operations of a Day Support healthcare facility for individuals with developmental disabilities. The ideal candidate will excel at managing administrative tasks, maintaining organization, and fostering effective communication within the office.
Responsibilities:• Welcome visitors, families, and clients while ensuring a well-organized and friendly environment.
• Organize and coordinate activities, meetings, interviews, events, and visits for the facility.
• Prepare and manage correspondence, meeting agendas, and related documentation.
• Monitor and maintain office supplies by placing orders and ensuring inventory is well-stocked.
• Keep daily records of visitor logs and attendance for individuals.
• Answer and direct inbound calls professionally while addressing inquiries or routing them to appropriate staff.
• Manage schedules, appointments, and calendars to ensure smooth operations.
• Support the preparation and distribution of meeting agendas and other relevant materials.• At least 1 year of experience in administrative or clerical roles.
• Strong skills in handling administrative tasks such as data entry, scheduling, and office management.
• Proficiency in answering and directing inbound calls professionally.
• Experience in managing calendars and scheduling appointments.
• Ability to prepare and organize meeting agendas effectively.
• Exceptional attention to detail and organizational skills.
• Strong communication abilities to interact with staff, clients, and visitors.
• Familiarity with receptionist duties and maintaining visitor logs.
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