Financial Account Manager

Job Description

Job Description

Description:

Position Overview

The Financial Account Manager serves as the primary point of contact for a portfolio of Financial Management Only clients. Daily responsibilities include responding to Board member and homeowner inquiries, as well as processing approved invoices through a third-party payables provider.

Additional responsibilities include preparing monthly financial statements for an assigned portfolio. The Financial Account Manager is responsible for reconciling all bank accounts, preparing and posting adjusting journal entries in accordance with modified accrual accounting, and ensuring all financials undergo a preliminary review prior to client distribution. This role also supports Boards of Directors with annual budget preparation and approval and inputs approved budgets into the accounting system at the start of each fiscal year.

Essential Duties and Responsibilities

· Maintain copies of all approved financial statements, budgets, taxes and audits in the Accounting Department files (physical and digital) for future reference and for preparation of the annual audit by an independent 3rd party auditor/CPA firm.

· Maintain updated financial statements under each property’s folder on the Keymont databases. Financial Statements should be named/saved in a consistent manner.

· Point-of-Contact for a portfolio of financial management clients.

· Communicate daily/weekly with Board members regarding:

o Invoices for approval

o Financial Statements

o Annual Budgets

· Process ad hoc administrative tasks upon BOD request (violations, newsletters, etc.). Non-routine billing for time and materials must be completed for all requests and submitted via Billhoa.com.

· Prepare monthly financial statements for a portfolio of clients. All financial statements must go through a preliminary review process prior to finalization and release to a client.

· Accrual journal entry preparation and posting including filing of applicable backup (prepaids, accruals, deferred, etc.).

· Reconcile operating bank account two times a month. All other bank accounts reconcile monthly.

· Research any and all outstanding bank reconciliation items and rectify within 30 days.

· Assist with DPOR and SCC filing annually for each association in portfolio.

· Set up new Vendors on an as needed basis.

· Assist with Annual Tax and Audit Processing.

· Post annual adjusting audit entries upon receipt of the draft audit.

· Purge files for year-end close out for calendar/fiscal year-end.

· Required to assist Board members with annual draft budget preparation and approval

process. Budgets must be approved by the same deadline as full-service management

clients.

· Input budget at start of each calendar/fiscal year clients for assigned portfolio.

Attend Board meetings on an as needed basis during regular and non-regular business hours

Knowledge and Skills

· Maintain full working knowledge of all Keymont Accounting policies and procedures.

· Maintain full working knowledge of Vantaca, Strongroom and other softwares.

· Basic knowledge of Microsoft Excel and Microsoft Word is a must.

· General knowledge of Internet use and using Internet browsers, to include changing/creating passwords and security question answers and bookmarking web addresses.

Physical Demands and Work Environment

The physical demands and work environment described below are representative of those required to perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

· Ability to hear and speak clearly enough to communicate by phone and in person.

· Ability to interpret, evaluate, and accurately communicate detailed written or verbal instructions.

· Ability to see well enough to use a computer effectively and read written communications.

· Ability to lift, push, pull, or carry up to 25 pounds when moving documents, supplies, materials, or similar items within the office or facility.

· Ability to perform general office duties using standard office equipment, including computers, printers, photocopiers, desk scanners, check scanners, phones, and fax machines.