Library Services Coordinator

Job Description

Job Description

Position Description

Updated July 14, 2025

Title: Library Services Coordinator

D ivision: Collections, Exhibitions & Research

Reports to: Sr. Director of Research & Publications

Position Status: Full-time; Exempt

Salary: $45,000/year

Position summary:

The Library Services Coordinator is responsible for daily management of the E. Claiborne Robins, Jr. Reading Room as well as management and coordination of VMHC Library reference services.

Duties & Responsibilities:

Library Management:

• Oversee daily management of the E. Claiborne Robins, Jr. Reading Room, including preparation and retrieval of collection items, workflows, reference services (in-person and remote), return of collection items and closing of the Library; work with the Manager of Library Cataloging to schedule Library staffing; ensure maintenance of Library and provision of associated resources; support Sr. Director of Research & Publications with fiscal management of the Library
• Supervise the Library Associate, interns, and volunteers, including priority setting, coaching, and performance management
• Work with registered Library researchers in the reading room to locate materials in collections, including identification of strengths within the collection, catalog instruction, and advice on research techniques
• Support Library programs and colloquia; execute Library programs in the absence of the Sr. Director of Research and Publications
• Serve on cross-functional teams and committees
• Perform other duties as assigned

Reference Management:

• Answer reference questions submitted by email, telephone, and mail
• Participate in projects and outreach to promote access to and enhance the knowledge base for the collections and other VMHC resources
• Oversee the processing of photocopy orders generated off‐site via telephone, website, online catalog, and mail
• Assist visiting scholars, Mellon Fellows, and other researchers in planning their visits to the Library by locating materials that may be of interest to them; assist special groups when visiting the Library
• Retrieve and shelve materials from the collections and process photocopy orders as required
• Maintain the Library's Vertical File including selecting material, assigning appropriate LC subject headings and cataloging material in the collections management system
• Stay abreast of news and developments in the fields of library studies, information technology, Virginia and U.S. history
• Perform other duties as assigned

Knowledge, Skills & Abilities Necessary:

• Strong knowledge of United States and Virginia history
• Familiarity with VMHC collections, catalog searching techniques and online databases
• Excellent written and oral communication skills and time management and coordination skills
• Strong customer service skills

Education & Experience Requirements:

• Bachelor's degree in a related field such as history, library science, museum studies; Master's degree preferred
• Four years of experience working with the public in a library or archives environment

Application:

If interested in this job opportunity, please apply and upload your cover letter and resume to

The Virginia Museum of History & Culture is owned and operated by the Virginia Historical Society - a private, non-profit organization established in 1831. The historical society is the oldest cultural organization in Virginia, and one of the oldest and most distinguished history organizations in the nation. For use in its state history museum and its renowned research library, the historical society cares for a collection of nearly nine million items representing the ever-evolving story of Virginia.

The Virginia Historical Society is an Equal Opportunity Employer.