Accountant II (In-Office)
- Monitor the Accounts Payable inbox and manage tickets through Zoho Desk
- Post vendor bills and reconcile vendor statements
- Process vendor credits and maintain Bill.com sync
- Prepare weekly bill payment lists based on due dates
- Communicate with vendors regarding payment status and timelines
- Maintain reseller tax exemption certificates and ensure proper tax treatment
- Audit credit card expenses and statements
- Support vendor onboarding and CRM updates
- Assist with monthly closings, bank reconciliations, and special projects
- Monitor Accounts Receivable inbox and ticket queues
- Send and review customer invoices for accuracy
- Manage customer tax exemptions and process invoice corrections
- Enter customer payments and reconcile deposits
- Prepare aging and collections reports
- Follow established collections processes and contact delinquent customers
- Send payment reminders and past-due notices
- Maintain customer records and contact information in CRM
- Process monthly, quarterly, and annual sales tax filings
- Record liabilities and reconcile sales tax clearing accounts
- Maintain business licenses and compliance documentation
- Research and Resolving account discrepancies
- Stay current on accounting regulations, sales tax laws, and licensing requirements
- Assist with budgeting, forecasting, and financial analysis
- Collaborate with other departments to ensure accurate transaction accounting
- Identify opportunities for process improvement
- Two-year degree or certificate in accounting or related field with 1+ years of hands-on experience (or equivalent accounting/bookkeeping experience)
- Strong understanding of basic accounting principles
- Ability to calculate discounts, interest, commissions, and percentages
- High attention to detail and commitment to accuracy
- Excellent written and verbal communication skills
- Strong organizational, analytical, and problem-solving abilities
- Ability to manage multiple priorities independently
- Comfortable working in a collaborative, fast-paced environment
- Alignment with company values and goals
- Disciplined approach to deadlines and accuracy
- Respectful and professional communication style
- Partnership mindset across departments
- Results-oriented with strong initiative
- Transparent, open communication and accountability
- Primarily seated office role with extended computer use
- Frequent typing and data entry
- Use of standard office equipment (computers, printers, scanners)
- Phone and video communication throughout the day
- Occasional standing and walking within the office
- Standard work hours: Monday–Friday, with occasional flexibility based on business needs
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