Executive/Personal Assistant

Executive/Personal Assistant
Full-Time | On-Site
$22-$24/hr

Why You'll Love This Role

Join a mission-driven organization dedicated to supporting adults facing mental health and substance abuse challenges. As an Executive/Personal Assistant, you'll play a crucial role in helping a professional doctor stay organized and focused on their core responsibilities. If you're highly organized, proactive, and thrive in a dynamic environment, this is a great opportunity to make a real impact.

What You'll Do

As the Executive/Personal Assistant, you'll be responsible for a mix of professional and personal support, ensuring smooth daily operations. Your key responsibilities will include:

Calendar & Scheduling - Manage appointments, meetings, and daily schedules.
Communication - Handle emails, phone calls, and correspondence with professionalism.
Meeting Coordination - Prepare agendas, take minutes, and follow up on action items.
Travel Planning - Arrange flights, accommodations, and transportation for both business and personal travel.
Document Management - Prepare, edit, and organize reports, presentations, and files.
Budget & Expense Tracking - Assist with financial management, including bill payments and expense tracking.
Project Support - Help manage ongoing projects, ensuring deadlines are met.
Research & Reservations - Research information, make reservations for restaurants, events, and activities.
Event & Gift Planning - Organize special occasions like birthdays, anniversaries, and holidays.
Personal Errands - Manage tasks such as ordering meals, dry cleaning, and other errands.
Client & Stakeholder Relations - Maintain professional relationships and ensure clear communication.
Confidentiality - Handle sensitive information with discretion.

What We're Looking For

Education: High school diploma required; Bachelor's degree preferred.
Experience: Proven experience in a similar executive or personal assistant role.

Skills:

Strong organizational and multitasking abilities
Excellent attention to detail and proofreading skills
Proficiency in managing calendars and scheduling
QuickBooks experience is a plus
Knowledge of event planning is a bonus

Requirements:

Valid driver's license, proof of insurance, and reliable transportation
Ability to handle front desk operations, if needed

If you enjoy wearing multiple hats, staying two steps ahead, and ensuring everything runs smoothly, we'd love to hear from you!
Employment Type: Full-Time
Salary: $ 22.00 24.00 Per Hour