Executive Assistant to the Executive Director

Executive Assistant to the Executive Director Location Hybrid work in Alexandria, VA :

Executive Assistant to the Executive Director

The WateReuse Association is seeking a full-time Executive Assistant to join its team of professionals working to advance water recycling nationally. The Executive Assistant position reports directly to the Executive Director, provides executive support in a one-on-one working relationship, and serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Director. This position also helps the Executive Director manage administrative duties related to the Association's Board of Directors. The ideal individual will have the ability to exercise good judgment in a variety of situations and possess exemplary written and verbal communication, administrative, and organizational skills.

PRIMARY RESPONSIBILITIES:

· Assistant to Executive Director and Board of Directors: Provides high-level administrative support and assistance to the Executive Director and to the Board of Directors, including meeting materials preparation and administrative follow-up for quarterly meetings.

· Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day-to-day engagements.

· Coordinate with staff team on Board-related matters.

· Support Executive Director with internal and external communications.

· Conduct research and analysis on issues of interest to the Executive Director.

· Manage all scheduling and travel logistics for the Executive Director.

· Be available to travel with the Executive Director for at least two in-person Board of Directors meetings per year.

· Prepare, edit and track documents requiring the Executive Director's approval.

· Provide contract filling and tracking support.

· Assist WateReuse Association's State and Regional Sections in administrative tasks as needed.

· Assist in other administrative tasks as needed.

QUALIFICATIONS:

· Experience: 5+ years related work experience

· Experience with the non-profit and/or governmental sector preferred

· Strong interpersonal skills with the ability to take initiative, multi-task, coordinate with team of professionals

· Excellent communication skills, both verbal and written

· Demonstrated writing and analytical skills

· Excellent organizational skills, commitment to accuracy and attention to detail

· Good judgment and ability to function independently and on deadline

· Strong working knowledge of all Microsoft Office applications and Microsoft Teams functionalities

· Ability to handle sensitive and confidential situations with diplomacy

· Highly experienced in electronic communications

· Ability to work a hybrid schedule from the office and from home. Office work will be required for at least 2 days per week.

The WateReuse Association is the nation's only trade association solely dedicated to advancing laws, policy, funding, and public acceptance of recycled water. WateReuse represents a coalition of utilities that recycle water, businesses that support the development of recycled water projects, and consumers of recycled water. Competitive salary and benefits provided. Interested candidates should submit cover letter, resume and writing sample to the [email protected] by June 15, 2025.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Alexandria, VA 22314