Office Coordinator

Job Description

Job Description

About Us
Lawelawe Management Group is a trusted provider of managed services, supporting clients across a range of industries. We specialize in delivering scalable, end-to-end solutions that include back office operations, IT infrastructure support, compliance, and risk management. Our team works closely with each client to understand their specific business needs and deliver efficient, customized support that enables long-term growth and operational stability.

By combining industry best practices with a proactive service model, we help reduce downtime, streamline operations, and enhance overall performance. At Lawelawe, we are committed to driving measurable impact and creating lasting value for our clients.

Your Role
The Office Coordinator plays a critical role in ensuring the seamless execution of daily office operations at Lawelawe Management Group. This position serves as the central point of coordination for administrative processes, office logistics, and vendor management, while also supporting leadership and staff with key operational needs. The Office Coordinator is responsible for maintaining a professional, efficient, and well-organized office environment.

Responsibilities

• Welcomes and assists office clients and visitors ensuring a professional and welcoming environment.
• Answer and redirect phone calls promptly
• Assist in the management of, organize and maintain accurate files and records using effective and professional filing systems (electronic and paper based).
• Prepare and coordinate outgoing mail and packages (USPS, FedEx, UPS, or other carriers).
• Retrieve, scan, and distribute incoming mail to appropriate departments or individuals.
• Provides direction and information to clients and visitors regarding office layout.
• Responds to information requests on behalf of the corporation and its portfolio of clients as directed.
• Provide administrative support to other teams with various tasks and projects.
• Disseminate correspondence to internal and external stakeholders as needed.
• Assist in scheduling and coordinating meetings, including logistics and materials.
• Support vendor management activities, including maintaining relationships and monitoring services.
• Manage office supply inventory; order, receive, and stock items as necessary.
• Ensures a tidy and presentable reception area.
• Other miscellaneous job-related duties as assigned contribute to efficient and effective office operations

Education and Experience

• U.S. Citizenship is required
• 3+ years of related experience in an Office Coordinator position required.
• Associate's Degree (A.A.) from two-year college or technical school preferred. Extensive work experience will be considered in lieu of education.
• Proficient with all Microsoft Office programs and other miscellaneous business software.
• Detail-oriented, self-motivated, and able to work in a deadline driven environment.
• Maintain a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to effectively present information in one-on-one and small groups situations to customers, clients, and other employees of the organization.
• Excellent communication skills, both written and verbal.

Security Clearance
None required for this position

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and other office equipment and systems.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
• Frequently moves standard office equipment up to 25 pounds.
• Must be able to work indoor conditions 90% of the time

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work
This is a part-time onsite position, typical days and hours of work are Monday, Wednesday, Thursday.Hours to be determined, but will be between the established core hours of 8:00 a.m. to 5:00 p.m.

Travel
Travel is expected to be less than 5% of the time for this position.

The above job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Candidates possessing the necessary qualifications for the position will be considered.

Lawelawe Management Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.

Offers of employment are contingent upon satisfactory completion of a comprehensive background verification, inclusive of a criminal record check. Employment may be subject to other background checks, as required by the position.