Budget and Accounting Coordinator

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SUMMARY:

Provides operational, financial, and administrative support to Campus Business Services. Monitors budgets and financial functions and ensures compliance with University and accounts payable policies. Coordinates invoice processing and maintains purchasing records and documentation. Processes official reports and creates and maintains records to ensure compliance with state regulations. This position uses strong knowledge of general accounting, analytical and reasoning skills, and professional skills to complete tasks, which include non-routine problems and decisions. Applies industry and professional standards, university policy and procedures, federal and state laws, and other regulations.

RESPONSIBILITIES:

Budgetary and Financial Support:

• Executes transactions within the integrated budget, accounting, and purchasing system, which may include purchase requisitions, contract payment vouchers, budget data entry, appropriation revisions, and salary and budget imports.
• Processes account receivable, account payable and manage financial functions for Campus Business Operations.
• Assists with projecting future financial needs and collaborates with the budget manager and other management personnel to prepare long-term financial plans and other budget and financial reports.
• Develops, organizes, and maintains files, documents, and materials relating to budgetary practices according to department and University policies.
• Reviews, reconciles and submits monthly purchasing card invoices and statements. Works with directors and managers to verify receipts, apply charges to the correct accounts, and research and reconcile suspect charges.
• Analyzes, audits, and reconciles vendor statements and invoices to ensure payment and credits are within terms.
• Researches and problem-solves with vendors and staff regarding payment requests, cash deposits, and journal vouchers.
• Oversees and compares departmental expenditures to the original budget.
• Provides support for department budget management, including developing and updating informational reports on program budgets, line items, and expenditures.
• Compiles, analyzes and summarizes financial data.
• Assists in various year-end accounting reconciliations and tasks related to receivables, payable accounts, and financial transactions.

Administrative Duties

• Resolves problems and information requests. Advises affected staff of proper procedures.
• Maintains information for annual benchmarking.
• Assists with special projects as needed.
• Monitors the Campus Services AP Inbox and answers questions promptly.
• Reviews and updates Campus Services Office procedures.
• Scans and monitors documents in our document management system.
• Assists department staff in receivables/payables-related procedures.

QUALIFICATIONS:

• Ability to maintain confidentiality.
• Ability to work collaboratively and provide strong customer service to diverse internal and external constituencies.
• Ability to work independently and apply critical thinking and problem-solving skills in a busy and dynamic team-oriented environment.
• Ability to multi-task and adapt to changing situations.
• Excellent communication and proofreading skills, including the ability to exercise tact and diplomacy.
• Strong time management skills and ability to prioritize work assignments.
• Detail oriented, accurate, resourceful, and well-organized.
• Thorough knowledge of accounts payable procedures/cash deposits/journal voucher procedures.
• Knowledge of financial databases.
• Proficient computer skills, expertise with Microsoft Office Suite, and ability to learn new computer software programs.
• Experience using WorkDay Finance module a plus.
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Completion of basic accounting classes
• Skilled in performing account and data analysis and reconciliations

EDUCATION & EXPERIENCE :

• Bachelor's degree in Finance, Budgeting, Accounting, or a related field.
• Minimum of two-three years relevant work experience, including budgeting, financial, accounts receivable/payable, or the equivalent combination of education and experience.
• Previous experience working in higher education is preferred.

WORK HOURS:

• Full-time, non-exempt position
• Monday - Friday, 8:30 a.m. - 5:00 p.m.; 8 hrs./day; 40 hrs./week

SALARY STRUCTURE: Pay Grade 5 (Hiring Range $18.79 to $24.90 per hour)

ABOUT UR :

At the University of Richmond, we're creative, inclusive, and determined. We're Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond ( blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There's only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE