Administrative Services Specialist

Job Description

Job Description

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy, model high standards of ethics to provide a rewarding candidate experience, work hard, have fun, and appreciate the strengths we all bring to the team, and empower our employees to create innovative and trusted results.

We are looking for a dynamic Administrative Services Specialist to join our team. The Administrative Services Specialist will provide administrative services support within the Office of the Under Secretary of Defense for Policy (OUSD(P)). This role requires exceptional organizational, communication, and problem-solving skills, with the ability to operate effectively in a high-tempo, dynamic environment. The Administrative Services Manager will oversee correspondence and workflow processes, manage records compliance, coordinate security and access procedures, and support operational requirements in alignment with organizational priorities and DoD protocols.

This position is based onsite daily at one of several high-profile offices across the National Capital Region.

This position is contingent on a government award.

• Manage correspondence and workflow processes, tracking and routing incoming/outgoing documents using Correspondence and Task Management System (CATMS), Task Management Tool (TMT), or Enterprise Task Management Software Solution (ETMS2)
• Coordinate meeting and event logistics, including scheduling, visitor coordination, security access, and preparation of materials
• Arrange domestic and international travel in compliance with DoD regulations, including Defense Travel System (DTS) processing, APACS submissions, and Foreign Clearance Guide adherence
• Facilitate and oversee security-related processes, including building access, information system access, and Common Access Card (CAC) requests
• Prepare and edit correspondence, reports, briefings, and presentations using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and maintain collaboration tools such as SharePoint
• Serve as liaison between leadership, staff, and external stakeholders to ensure efficient and effective operations
• Other duties as assigned

• Active DoD Top Secret (TS) clearance with SCI eligibility at the time of application is required
• Bachelor’s degree and 7 years of general experience, including 4 years providing Administrative Support to senior executives within the DoD, military, or federal leadership
• Associate’s degree may substitute with 9 years general experience (4 years in Administrative Support as above)
• High School diploma may substitute with 11 years of general experience (5 years in Administrative Support as above)
• Government or Military (e.g., administrative support, correspondence/workflow management, scheduling, travel, records management)
• Demonstrated expertise with correspondence/task management systems such as CATMS, TMT, or ETMS2
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint
• Excellent organizational, communication, and interpersonal skills with the ability to work under pressure and manage shifting priorities

CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $105,000 to $115,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills.

• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commuter Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the [email protected].