Executive Assistant

Abacus Staffing, a leading provider of comprehensive employment/placement solutions, is seeking market talent. We offer meaningful and long-term employment opportunities, a competitive pay structure and outstanding customer service to a workforce of more than 20,000, nationally.

Job Title: Executive Assistant (Leadership and Support)

Job Location: Slover Library

Schedule: Monday – Friday 8:30am-5:00pm full time

Temporary position until March 2026

Overview:

The Slover is a premier destination located in downtown Norfolk that contains a branch of the Norfolk Public Library system, the Sargeant Memorial Collection Archives, the Roy E. Hendrix Business center, Creative Studios, Venue Rentals, and a Café. The Slover encompasses three centuries of architecture which spans 138,000 square feet across seven floors. The City of Norfolk is a permanent Carnival cruise hub welcoming 150,000 guests a year. At just two blocks from the hub, The Slover is a destination for visitation, information, and activities for tourists in addition to our robust visitation from residents.

Position Description :

The Executive Assistant provides direct administrative support to the department Director and Bureau Manager. Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the Director. Serves as a liaison to other Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts. Overseas special projects. Performs financial duties. Monitors, tracks, and audits budgets. Monitors facility improvements and maintenance. Performs related duties.

Job Duties :

• Provides administrative assistance by coordinating the efforts of internal and external teams, managing administrative operations, overseeing activities of supervisors to ensure compliance with policies, conducting research and developing related correspondence, processing and maintaining records, collecting data, composing correspondence, preparing reports, scheduling appointments, coordinating travel arrangements, developing special projects, coordinating promotional literature; attending meetings and taking minutes, handling gift funds, acting as a liaison with community organizations, writing memos, monitoring appointments and scheduling meetings, relaying information to city employees and the public, monitoring inventory, purchasing and stocking supplies, coordinating the sending of data for publication, performing/scheduling the duties of absent staff as needed and coordinating schedules.
• Performs financial duties by reviewing and approving expenditures, reviewing, and approving facility refunds, verifying, recording, and distributing billing invoices, preparing monthly revenue reports. Oversees budget preparation of program budget and reviews and approves expenditures of significant budgeted funds for the program; may research and prepare recommendations for Department-wide budget expenditures.
• Work requires supervising and monitoring performance for a regular group of employees or a work unit including providing input on hiring/disciplinary action and work objectives/effectiveness, and realigning work as needed. Work requires team involvement and development.
• Coordinates schedules, leave, work assignments and office coverage.

Preferred Education/ Experience:

• Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained within six months/one year of advanced study or training past the high school equivalent. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
• Two years’ experience in office administration.

  Requirements:

• Valid Virginia Driver’s License

Weekly pay and benefits available!