Records Management Specialist
We are seeking a Records Management Specialist to support the U.S. Trade and Development Agency’s (USTDA) Information Resource Center (IRC) in Arlington, VA. In this role, you will oversee the management, organization, and compliance of agency records, ensuring files and data are accurate, accessible, and maintained in accordance with federal records policies. This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security. Apply today! RESPONSIBILITIES
I. Records Oversight
- Maintain and organize USTDA's Central Agency Files (CAF) in compliance with internal policies and National Archives and Records Administration (NARA) standards
- Serve as primary Point of Contact (POC) for records management and provide direct support to the Records Management Officer (RMO)
- Receive, scan, label, and file official agency documents; integrate staff working files into official records
- Establish and manage file structures and filing procedures; perform inventories and control access to records
- Act as Records Custodian for official communications with the NARA
- Draft required reports for RMO review, including USTDA's annual Records Management Self-Assessment
- Conduct annual reviews of the Agency Records Schedule and recommend updates
- Support development and submission of schedules for electronic records, including email systems, in compliance with NARA's General Records Schedule
- Lead scanning and digitization of physical records for electronic archiving
- Inventory and prepare records for scheduled transfer to offsite storage or to NARA
- Maintain bi-annual inventories and tracking of records stored at NARA or other offsite locations
- Organize and lead bi-annual agency-wide records clean-up and disposal events
- Deliver onboarding briefings and exit interviews related to records certification, compliance, and file transfer protocols
- Provide ongoing training and guidance to staff on records policies, classification, retention, and proper handling
- Assist with development and maintenance of SOPs and training materials related to records and information systems
- Input, update, and validate data in USTDA information systems (e.g., SharePoint, TDAMIS, or equivalent)
- Verify completeness and accuracy of program, grant, fiscal, and contract data prior to entry
- Support CIO and Deputy CIO in testing, troubleshooting, and upgrading records and document management platforms
- Generate system queries and reports to support reporting, audits, and leadership requests
- Maintain agency's library holdings database, including project and program deliverables
- Segregate public versus confidential reports and maintain accurate metadata and inventory tracking
- Provide bi-annual library holdings analysis reports with executive summaries for leadership review and website publication
- Fulfill internal and external requests for access to program and project documentation
- At least 10 total years of related work experience
- At least 5 years of records management experience, including Freedom of Information Act (FOIA) information management
- Experience in creating and implementing records management policies, procedures, and retention schedules
- Experience evaluating program effectiveness and recommending improvements
- Experience providing training and technical assistance to staff
- Experience with Records Management; Records Management training, or certificate, preferred
- Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures
- Strong computer skills (database, word processing, and data entry skills)
- Skilled in using Microsoft Office (e.g., Outlook, Teams, Word, PowerPoint, and Excel)
- Ability to respond flexibly and to provide rapid assistance in a time-sensitive environment
- Ability to manage multiple tasks, prioritize work, and meet deadlines
- Ability to identify and resolve complex problems
- Physical ability to move large number of files and/or file boxes
- Excellent written and verbal communication skills
- Strong organizational and customer service skills
- College degree in business or information management required
- Related certifications preferred
- Arlington, VA 22209
- Not eligible for telework
- U.S. citizenship is required as it supports the U.S. federal government
- Active or ability to obtain and maintain a secret security clearance
- U.S. Department of State (DoS)
- Travel not required
- Full-time, 40 hours per week, Monday–Friday
- Employment Classification Eligibility — Nonexempt
- Not eligible for relocation benefits
Recommended Jobs
CDL - A Driver / Laborer
Location Williamsburg, VA Market General Utility ConstructionWho is Team Fishel? Since 1936, we’ve been the Best Choice in utility engineering and construction. Safety is our top priority and is …
Lottery Field Service Technician I (South Hill, VA)
Brightstar is an innovative, forward-thinking global leader in lottery that builds on our renowned expertise in delivering secure technology and producing reliable, comprehensive solutions for our cu…
Splunk Administrator
Job Description Job Description Description: Job Title: Splunk Administrator Location: Northern Virginia Department: Cyber Security Services Reports To: Management FLSA Status: …
Sandwich Line
Prepare a variety of products including chicken salads, pimento cheese, side salads, soups, sauces, cookies, desserts, and other food products using a variety of equipment and utensils. Strict adhere…
Ironworker Foreman
To plan, organize, supervise and perform per the Ironworker job description below. Regularly supervise a crew of 4-6 ironworkers and helpers in industrial environments. Supervision Tasks: Revi…
Accountant I
Summary: forms for appropriate documentation and compliance with approved college policies. Assists with the fiscal year-end audit, preparation of audit schedules, and various annual reports/survey…
Catering Lead Receiver - James Madison University
Job Description The Warehouse Lead Worker is responsible for receiving and processing incoming stock/product, preparing and completing orders for delivery or pickup, and performing inventory and q…
Master Data Analyst
Job Description Job Description Role : Master Data Analyst - In Person Location: Richmond, VA (Hybrid) Need only candidate Job ID: 757515 Interview Mode: In Person Only **local candidat…
Junior Accountant
POSITION SUMMARY: We are seeking a dedicated Junior Accountant to join our team and contribute to our dynamic real estate operations. ESSENTIAL DUTIES & RESPONSIBILITIES: -Assist wi…
Tier 2 Cyber Incident Response Team (CIRT) Analyst
Program Overview Encompasses technical, engineering, data analytics, cyber security, management, operational, logistical, and administrative support for Bureau of Diplomatic Security, Cyber and Te…