Filing Office Assistant

Job Title : Filing Office Assistant

Industry : Distribution / Logistics

Location (City, State) : Springfield, VA

Assignment Type : Contract | 6-Month Assignment with Potential Extension

Pay: $18.00 - $18.50 per hour

Work Schedule : Full-Time | Monday-Friday | 8:30 AM - 5:30 PM

Benefits : This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a growing organization seeking a dependable Filing Office Assistant to support a large-scale records management initiative within its Human Resources department. This opportunity is ideal for an early-career professional or recent graduate looking to gain hands-on administrative experience in a corporate environment.

Job Description:

The Filing Office Assistant will play a key role in helping the HR team transition physical records into a secure digital filing system. This position requires strong attention to detail, the ability to work independently on repetitive tasks, and a commitment to maintaining confidentiality when handling sensitive information. The ideal candidate enjoys staying organized, is comfortable using office technology, and takes pride in producing accurate, high-quality work.

Key Responsibilities:

• Digitize paper-based documents and upload files into designated electronic storage systems.
• Review, categorize, and maintain digital records according to established naming conventions and filing procedures.
• Assist with the conversion of archived paper files into organized electronic records.
• Utilize office equipment, including scanners, copiers, and printers, to support document management projects.
• Conduct quality checks to ensure scanned documents are complete, legible, and properly stored.
• Maintain orderly filing systems and support ongoing records management efforts.
• Provide general administrative support to the department as needed.
• Handle confidential employee and company information with professionalism and discretion.

Qualifications:

• Minimum of one year of administrative, records management, document processing, or similar office experience.
• Experience working with document scanning, electronic filing systems, or digitization projects preferred.
• Comfortable operating standard office equipment, including printers, scanners, and copiers.
• Basic proficiency with computers and common business software applications.
• Familiarity with Microsoft Office Suite and SharePoint is a plus.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage repetitive tasks while maintaining a high level of accuracy.
• Excellent communication and interpersonal skills.
• Associate's degree or Bachelor's degree preferred.

Additional Details:

• Project-based opportunity supporting a Human Resources records management initiative.
• Candidates must be able to commit to the full duration of the assignment.
• Position is not eligible for overtime.

Physical Requirements:

• Ability to lift and transport boxes and files weighing up to 30 pounds.
• Ability to stand, walk, and sit for extended periods throughout the workday.
• Comfortable bending, reaching, stooping, and retrieving files as needed.
• Strong hand-eye coordination and dexterity for data entry and document handling.
• Ability to read printed materials and computer screens for extended periods.

Perks:

• Opportunity to gain experience supporting an HR department.
• Hands-on exposure to records management and digital file organization.
• Consistent weekday schedule with no overtime requirements.
• Collaborative and professional office environment.
• Potential for assignment extension based on project needs.
• Great opportunity for recent graduates or administrative professionals seeking additional corporate experience.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.