Project Coordinator

Job Description

Job Description

Company Description

Driven by global thinking and local impact, Hanbury is an architecture firm that designs environments for people. With practical optimism, we push the boundaries of what’s possible while staying rooted in what’s indispensable. We design experiences that naturally draw people in – ones that are curated, aspirational, and a refreshing departure from the ordinary. Through acting with empathy, planning adaptably, and designing holistically, we deliver ideas with stretch. Learn more about Hanbury here.

Available Locations: Richmond, VA; Raleigh, NC; Baltimore, MD

We’re looking for an organized, detail-oriented Project Coordinator who enjoys being the point of contact on a key team. In this full-time, hybrid role, you’ll play a key support role in the successful execution of projects with planning, documentation, and tracking schedules and deliverables. This role is perfect for you if you are self-directed and thrive in a fast-paced workspace where you are the dependable, go-to resource for vendors and building services.

Project Coordination

• Assist project teams with start-up through close-out
• Track and maintain detailed knowledge of active project status, deadlines, and deliverables
• Assist with the creation, editing, and compilation of specifications using Deltek Specpoint and Word
• Prepare and maintain project documentation including submittals, RFIs, meeting minutes, action logs, and weekly project summaries
• Coordinate the preparation and delivery of project deliverables, design documents, and bid packages
• Distribute and track RFIs, submittals, and responses in collaboration with the Construction Administration team
• Ensure data integrity and consistency across project management tools, schedules, and tracking systems while collaborating closely with the accounting department, Contract Coordinator, and all other stakeholders
• Support team meetings through agenda preparation, note-taking, and follow-up tracking

Administrative Support

• Collaborate with the administration team on template creation, firmwide forms, and document tracking tools
• Provide general support in correspondence, scheduling, and research for ongoing projects and administrative tasks
• Work with the various teams, including the Administrative Manager and cross-office teams, to ensure consistent, high-quality experience for internal stakeholders

• High School Diploma with 3-6 years of experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with project management platforms (Deltek VantagePoint, Deltek Specpoint, Newforma, or similar) is a plus.
• Familiarity with A/E/C industry terms, construction documents, and submittal tracking processes
• Strong written and verbal communication skills with a high-degree of professionalism.
• Exceptional organizational, time management, and multi-tasking abilities.
• Ability to work independently, problem-solve, and collaborate across departments.
• Detail-oriented with a commitment to process improvement and documentation accuracy.

• 401(k) Retirement Plan
• Employee Stock Ownership Plan
• Medical, Dental, Vision, Disability & Life Insurance
• Flexible Spending Accounts, Health Savings Accounts
• Generous Paid Leave based on YOUR years of experience
• Paid Family Leave
• Educational Benefits
• Working with an industry leader that values people!

All your information will be kept confidential according to EEO guidelines.