Office Assistant II

Public Trust: None

Requisition Type: Regular

Your Impact

Own your opportunity to work with the largest government agency in the nation. Make an impact by advancing the Department of Defense’s mission to keep our country safe and secure.

Job Description

Provides Administrative Support and Facility Management Support.

1. Performs a variety of general administrative tasks, in support of the day-to-day operations such as preparing reports and correspondence, and meeting arrangements, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer.

Administrative Support

• Provide front desk reception, visitor control and escort when required.
• Cross check all foreign visitors against the Approved Foreign Visit Request List with our Facility Security Officer.
• Issue appropriate GDIT visitor badge to all site visitors
• Provide setup and take-down for periodic meeting space
• Provide setup and take-down for recurring meetings, VTC setup as required
• Order office supplies
• Distribute mail and UPS/FedEx packages
• Prepare outgoing FedEx shipments
• Payment of monthly parking fees
• Stock printing supplies for copier
• Assist SNRs with emergent requirements, issues and requests

Facility Management Support

Assists the Site Manager for all Facility Support, and with coordinating coverage. Duties include assistance with;

• Providing client support for all Foreign Liaison Offices for facility issues and special facility projects
• Development of briefs on facility issues for JPO personnel, GDIT Site Manager and GDIT upper management
• Alternate point of contact for all property management: maintenance, evacuations, special projects, and invoices
• Coordinate maintenance and repairs of all facility issues, and facility equipment problems, including data and telephone service
• Badge and access control, alternate POC
• Monitoring of visitors
• Key control, alternate POC
• Backup for nighttime lockup: secure doors, alarm, lights

Conference Room Support

• Manage conference schedule, usage requests and support requirements
• Maintain visitor logs and rosters for meetings, providing a record of all visitors
• Assist conference room meeting leaders in AV and VTC setup and support for meetings
• Maintain the cleanliness and readiness of all conference rooms and team rooms
• Announce meeting locations by posting signage on conference rooms
• Provide escorts for visitors, as needed

2. Compiles and prepares monthly status reports.

3. Collects and inputs time-sheet information into automated accounting system and processes labor corrections.

4. Processes purchasing requisitions and invoices.

5. Serves as point of contact for the office or group on issues relating to purchasing, customers, and vendors.

6. May provide work leadership to less experienced clerical and administrative personnel.

7. Participates in special projects as required.

Education and experience: Bachelor's Degree or 6years experience or an Associates Degree plus 4 years experience.

Must be able to obtain/maintain Secret clearance.

Work Requirements

Years of Experience

1 + years of related experience

* may vary based on technical training, certification(s), or degree

Certification

Travel Required

None

Citizenship

U.S. Citizenship Required