Office Assistant

PIONEERING. HONORABLE. PROFESSIONAL.

Office Assistant (PART-TIME)

Location: Charlottesville, Virginia

Are you a steady and positive individual with a strong work ethic? Interested in being part of a great team? Piedmont Facilities Management, Inc. (PFM) was founded in 2001 to serve clients with continuous building management and preventative maintenance. PFM offers their unique One Program to provide comprehensive service for all facets of building maintenance. Through dedication to customer service, PFM is building an enduring business with relationships that provide confidence and peace of mind for our clients. Our team members are Pioneering. Honorable. Professional. You will experience a forward-looking Safety for Life culture which recognizes the whole person and supports your success.

As Office Assistant for Piedmont Facilities Management (PFM), your key responsibilities will be to:

• Assist the Office Manager
• Answer Company phone
• Acquire and manage charge account cards
• Reconcile monthly statements
• Data entry (subcontractor invoices & material receipts into billing system)
• Manage client & subcontractor contact information, including account numbers, passwords, and door codes.
• Print and send invoices, communicating with clients to expedite payments
• Provide regularly scheduled reports
• Know and follow PFM’s Company Values

The work schedule is Monday through Friday with flexible schedule. 20-30 hours per week.

Job Requirements

• A minimum of 4 years of experience in office management or related area
• Proficient in Microsoft Office (Excel and Word) and Outlook
• Experience in accounting software (such as Sage Service Management or QuickBooks)
• Proficient in use of business machines (such as copiers, adding machines)
• Associates degree in Business, Accounting or related field is preferred
• Must complete a pre-employment drug test and background check

Knowledge, Skills and Abilities

• Exhibit a high-level of professionalism, integrity, and have excellent organizational skills with attention to detail and commitment to delivering exceptional customer service.
• Possess strong interpersonal collaboration skills and be able to work cooperatively with the team to accomplish common goals.
• Demonstrate ability to excel under pressure and meet deadlines.
• Ability to follow procedures, ask questions if needed, and set priorities.
• Be a self-starter with the ability to work independently with minimal supervision and be able to effectively adapt to ever-changing and ever-emerging customer needs.
• Demonstrate excellent problem-solving skills.
• Excellent verbal and written communication skills.
• Willingness to pursue related educational and training opportunities.
• Promote a safe work environment.