Administrative Assistant

Vacancy Announcement

Administrative Assistant
Salary Range: $50,896 - $55,985

Job Overview: Join our Sheriff’s Office as an Administrative Assistant, where you'll play a crucial role in coordinating and providing administrative, technical, and clerical support to our office and department head.

Key Responsibilities:

• Offer administrative support by composing reports, maintaining calendars, and organizing meetings.
• Handle bookkeeping tasks such as payroll administration, account reconciliation, and credit card processing.
• Oversee daily office operations and manage part-time or subordinate staff.
• Update and maintain assigned web pages, if required.
• Reconcile payments, manage cash drawers, and adhere to cash handling guidelines.
• Complete special projects involving data collection and report preparation.
• Deliver exceptional customer service by managing calls and greeting office visitors.
• Respond to public inquiries and document requests.
• Attend and document meetings, prepare meeting packets, and record minutes.
• Perform routine clerical tasks like filing, data entry, and mail processing.
• Prepare various documents, including reports, invoices, and correspondence.
• Operate office equipment such as computers, printers, and fax machines.
• Communicate professionally with colleagues, customers, and external agencies.
• Serve as a backup for the supervisor or coworkers when necessary.
• Undertake other related duties as assigned.

Minimum Qualifications:

• High school diploma or GED required; Associate’s Degree in business or accounting preferred.
• Six years of responsible administrative experience or equivalent education and experience.
• Valid state driver’s license is mandatory.
• Notary Public certification or ability to obtain within three months of hire may be required.
• Must successfully pass a polygraph and background check.

Skills and Abilities:

• Strong knowledge of administrative processes, city policies, and departmental organization.
• Proficiency in office equipment and computer applications for data entry and word processing.
• Excellent attention to detail and strong organizational skills.
• Ability to communicate effectively and manage multiple tasks under tight deadlines.
• Strong problem-solving skills and ability to work independently.
• Ability to remain calm and efficient in stressful situations.

If you are a dedicated professional with a knack for administrative excellence, we encourage you to apply. Join our team and contribute to our department's success! Applications must be submitted prior to 4:00 p.m . on Tuesday, February 10 th , 2026 .

The City of Fredericksburg is a great place to work. Come join our knowledgeable and energetic team, which is committed to the City’s Core Values of Agile Innovation, Abundant Compassion, Outstanding Customer Service, Energized Work Environment, Essential Engagement, and Unwavering Stewardship. If you’re ready to make a positive impact in Fredericksburg, apply today!

The City of Fredericksburg provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

City of Fredericksburg
Human Resources Department
715 Princess Anne Street, Room 209
Fredericksburg, VA 22401
[email protected]
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