Accounting Specialist - Property Management

Job Description

Job Description

Job Summary

The Accounting Specialist – Property Management supports the accounting operations for a portfolio of managed properties. This role is responsible for accurately processing accounts payable, organizing and tracking vendor documentation, posting deposits, and completing bank reconciliations. The position plays a key role in maintaining accurate financial records, supporting property managers, and ensuring compliance with company policies and property management best practices.

Key Responsibilities

Accounts Payable

• Enter and process vendor invoices related to property operations, maintenance, and repairs
• Review invoices for proper approval, coding, and supporting documentation
• Match invoices to payables, work orders, or service agreements when applicable
• Resolve invoice discrepancies by working with vendors, property managers, and internal teams

Invoice & Vendor Documentation Management

• Organize and maintain vendor invoices and property accounting records in an orderly and audit-ready manner
• Track and reconcile vendor statements, ensuring balances are accurate and up to date
• Maintain vendor Certificates of Insurance (COIs), monitoring expiration dates and following up on renewals to ensure compliance with property and management requirements

Deposits & Cash Posting

• Post tenant rent payments, security deposits, application fees, and other receipts to the appropriate property and general ledger accounts
• Ensure deposits are properly recorded and supported by documentation
• Assist with tracking security deposits in accordance with company policy and local regulations

Bank Reconciliations

• Complete monthly bank reconciliations for operating, trust, and reserve accounts
• Investigate and resolve discrepancies between bank statements and accounting records
• Ensure timely completion of reconciliations to support accurate financial reporting

Property Accounting Support

• Monitor vendor and property accounts for missing invoices or posting errors
• Assist with month-end close processes, including accruals and reconciliations as assigned
• Support property managers with accounting questions related to invoices, deposits, and vendor payments

Compliance & Recordkeeping

• Maintain accurate and well-organized financial records for multiple properties
• Follow internal controls, property management accounting standards, and regulatory requirements
• Assist with audits and reporting requests as needed

Qualifications

• 1–3 years of accounting experience; property management accounting experience preferred
• Familiarity with multi-property accounting and vendor management
• Strong attention to detail and organizational skills
• Ability to manage multiple properties and deadlines simultaneously

Skills & Competencies

• Accounts payable and bank reconciliation experience
• Knowledge of basic accounting principles
• Strong data entry accuracy and follow-up skills
• Proficiency with Microsoft Excel
• Effective communication with property managers and vendors

Work Environment

• This position allows for a flexible work environment. After a 2 to 3-month training period to learn about our company procedures, software, and expectations, there will be an option for a hybrid work schedule between home/office and flexible daily and weekly hours.
• Flexible hours between 24-30 per week.
• Collaborative team setting supporting multiple properties.