Administrative Assistant (Business Services)
- Manage financial compliance certifications and coordinate accounting for assigned residential assets (guarantors, tax returns, CPA-certified reports).
- Maintain accountability and comply with weekly, monthly, quarterly, and annual financial reporting requirements for assigned residential assets for lenders, owners, and investors.
- Work with asset management on reporting requirements for newly acquired assets.
- Assist in coordinating lease signings, management agreements, and taxes, including notarizing, filing and distributing such documents.
- Complete and distribute weekly traffic and occupancy reports and maintain the residential asset directory.
- Process incoming revenue checks by scanning and depositing payments, maintaining proper filing, and disposing of records in accordance with scheduled requirements.
- Post non-integrated payments to assigned properties for previous residents, 3rd party collections, shared revenue, and post-close balances.
- Scan and send invoices, checks, notices, and complaints received from vendors and/or residents electronically to the applicable community.
- Assist with operational systems access set-up, suspension and removal for residential asset employees and partner with other departments on required resources.
- Complete special projects assigned.
- High School Diploma or equivalent.
- 3-5 years of administrative experience.
- Proficient in Microsoft Word, Outlook & PowerPoint; prefer very strong Excel skills.
- Proficient in the use of business software MRI, OPS, and Adobe.
- Exceptional written and oral communication skills
- Strong interpersonal skills, including the ability to work across the organization and interact effectively at all levels
- Excellent organization skills, high attention to detail, and superior time management skills.
- Ability to work in a complex and changing organization and adapt to changes in structures and work priorities.
- Ability to maintain a high level of confidentiality and manage multiple tasks under pressure while meeting regular deadlines
- Competitive Salaries & Bonuses
- Medical, Dental & Vision Plans
- 401(k) Plan with Employer Matching Contributions
- Paid Personal Time & Holidays
- Flexible Spending Accounts
- Free Long-Term Disability
- Free Life Insurance
- Short Term Disability
- Health Savings Account with Employer Contributions
- Wellness Perks
- FinFit Health Finance Program
- Employee Apartment Discount
- Employee Referral Program
- Employee Recognition & Awards
- Employee Assistance Program
- Volunteer & Community Service Opportunities
- Tuition Reimbursement
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