Executive Assistant

Job Description

Job Description

We are seeking a highly organized and proactive part-time Executive Assistant to provide direct administrative and operational support to the President of a growing commercial landscaping company. This role is essential to keeping daily operations running smoothly by managing schedules, coordinating communication, supporting internal processes, and assisting with administrative tasks across the organization.

The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities in a fast-paced service environment.

RSG Landscaping is a Drug Free Company. We conduct pre-employment drug screens.

Key Responsibilities

Executive Support

· Manage and maintain calendars for the President, including scheduling meetings, appointments, and site visits

· Screen and prioritize phone calls, emails, and other correspondence

· Prepare reports, presentations, and documents as needed

· Coordinate travel arrangements and meeting logistics when required

· Track action items and follow up to ensure completion

Administrative & Office Management

· Maintain organized digital and physical filing systems

· Assist with preparing contracts, proposals, and internal documents

· Handle incoming and outgoing mail and deliveries

· Assist with document preparation, scanning, and data entry

Operations Support

· Coordinate communication between management, crews, and office staff

· Assist with scheduling meetings related to operations, sales, or project planning

· Support job tracking, documentation, and internal reporting

· Help organize company events, trainings, and team meetings

Customer & Vendor Communication

· Serve as a professional point of contact for clients, vendors, and partners

· Help coordinate meetings or communications with customers when requested

· Assist with vendor documentation and records

Qualifications

· 2+ years of administrative or executive support experience preferred

· Strong organizational and time-management skills

· Excellent written and verbal communication skills

· High level of professionalism and discretion with confidential information

· Ability to manage multiple priorities and meet deadlines

· Proficiency in Microsoft Office (Word, Excel, Outlook) or similar software

· Experience in construction, landscaping, or service-based industries is a plus

About the Company

RSG is a commercial landscaping company dedicated to delivering high-quality landscape installation, construction, and maintenance services to businesses, property managers, and commercial clients. Our team values professionalism, reliability, and strong teamwork to ensure every project meets the highest standards.