Admin Services Operations Coordinator
- Valkyrie Enterprises has an immediate need for an Admin Services Operations Coordinator to play a pivotal role in support of the company's Administrative Services and Security division.
- This pivotal role supports the Assistant Vice President, Admin Services/Security in a variety of administrative, facility, and security-related assignments.
- Demonstrates a proactive approach to problem-solving and solution recommendations
- Maintains confidentiality in all aspects of the position responsibilities
- Provides support and oversight for special projects and initiatives
- Interacts with location coordinators and manages service needs/requests with building/property managers
- Administers the Service Award program
- Maintains relationships with vendors of company-branded apparel and other items, including placing orders and tracking expenses
- Processes requests for Certificates of Insurance and fields insurance information requests
- As administrative backup for the Security team, performs security-related administrative support functions to include using:
- National Background Investigation Services (NBIS and NBIS eAPP)
- Defense Information System for Security (DISS)
- National Industrial Security System (NISS)
- Supports the annual Self-inspection process and prepare for Defense Counterintelligence and Security Agency (DCSA) Security Reviews, Security Monitoring Actions, and internal audits.
- Creates and tracks Expense Reports, Purchase Requests, and other expense forms in CostPoint and via established processes
- Researches unprocessed credit card charges within the department
- Creates Employee ID badges (receives photos, prints badges, ships as needed)
- Creates access cards and maintains door access, alarm, and other facility security systems
- Maintains the Corporate Visitor Management System (VMS)
- Receives and distributes daily mail; maintains the postage machine and handles outgoing mailings including Fedex and USPS packages
- Orders and distributes office supplies for Corporate and other facilities as needed
- Monitors and stocks Break Rooms and Conference Rooms, including refilling and ordering supplies, and pre-meeting setups and post-meeting cleanups
- Orders Copier/Printer supplies for all facilities and maintains the vendor relationship
- Orders weekly New Hire lunches and other Corporate food & beverage orders as needed
- Processes business card and other printing orders
- Must have at least 5 years related work experience.
- Must have strong administrative support skills: detail-oriented, accurate, organized.
- Must have excellent, proven written and verbal communication skills.
- Must have demonstrated leadership ability within the scope of the position.
- must have proven competence in the use of Microsoft Outlook, Excel, Teams, and Outlook.
- Must have strong ability to assume ownership of all assigned tasks.
- P Must have the proven ability to multitask.
- Must be able to prioritize daily workload while reacting to emergent needs
- Must agree to complete government-sponsored Security training courses and internal, ongoing company-required training courses
- Knowledge of 32 CFR Part 117 NISPOM and related DoD security regulations
- Experience with DISS, NBIS, and related government databases
- Experience with CostPoint/Deltek
- Experience working with military personnel
- Bachelor's degree or advanced degree preferre
- Must be able to obtain and maintain a security clearance.
- Infrequent travel to local Hampton Roads offices.
- Requirements consistent with office/administrative work:
- Remaining in a stationary position, often standing or sitting for prolonged periods.
- Moving about to accomplish tasks, including stretching and kneeling.
- Lifting objects up to 25 pounds unassisted, and up to 50 pounds with assistance.
- Repeating motions that frequently include the wrists, hands, and/or fingers.
- Communicating with others to exchange information.
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