Staff Accountant

Job Title: Staff Accountant – HVAC Industry

Location: Ashland, VA
Job Type: Full-Time
Department: Finance & Accounting
Reports To: Controller

About Us:

We are a trusted HVAC company delivering high-quality heating, ventilation, and air conditioning services to residential and commercial clients. As we continue to grow, we are seeking a skilled and detail-oriented Staff Accountant with construction industry experience and strong cost accounting knowledge to join our finance team.

Key Responsibilities:

• Maintain and reconcile general ledger accounts, ensuring accuracy and compliance with GAAP.


• Reconcile monthly bank statements and resolve discrepancies in a timely manner.


• Prepare and analyze monthly, quarterly, and annual financial statements and reports.


• Track and analyze job costs, including labor, materials, subcontractors, and overhead.


• Assist in the preparation of budgets, forecasts, and variance analysis for construction projects.


• Assist in accounts payable and receivable, including subcontractor payments and customer invoicing.


• Support payroll processing and ensure accurate job costing allocations.


• Collaborate with project managers to monitor project budgets, billing schedules, and financial performance.


• Prepare and maintain WIP (Work in Progress) schedules and reports.


• Assist with internal and external audits, ensuring documentation and compliance with regulatory requirements.


• Maintain fixed asset schedules and depreciation entries.


• Prepare journal entries and monthly accruals.


• Support month-end and year-end close processes.


• Identify and implement process improvements to enhance efficiency and accuracy in accounting operations.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field.


• 5+ years of accounting experience, preferably in the construction or HVAC industry.


• Strong understanding of cost accounting and job costing principles.


• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar).


• Advanced Excel skills and familiarity with financial reporting tools.


• Excellent analytical, organizational, and communication skills.


• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications:

• Experience with construction project accounting and WIP reporting.


• Knowledge of industry-specific compliance and tax regulations.


• CPA or progress toward CPA certification is a plus.

Skills/Aptitudes/Abilities:

• Must be certified in CPR and First Aid or agreeable to become certified


• Must possess a valid Virginia Drivers’ License and be company insurable and have an acceptable criminal record in accordance with applicable regulations


• Must be able to communicate effectively with all staff and vendors


• Must possess reliable transportation

Physical Requirements/Working Conditions:

• Ability to stand, bend, reach and lift 50 pounds many times within a workday


• Ability to climb stairs multiple times during a workday


• Ability to sit at a desk to process paperwork and computer data entry