Administrative and Financial Specialist

: Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

George Mason's Gunston Hall seeks an enthusiastic, resourceful, innovative, and self-starting staff member to serve as the Administrative and Financial Specialist. The Administrative and Financial Specialist reports to the Director of Finance and Administration. The Administrative and Financial Specialist performs high-level office support duties and provides specialized program support for Gunston Hall's Finance and Administration office, such as conducting research, handling information requests, providing purchasing and payroll support, fulfilling employment administration requirements, and assisting in planning meetings. Key Responsibilities :

• Compile monthly receipts and prepare purchasing card statements for state card holders for state employees
• Managing vendor issues about not receiving ordered goods/services or incorrect charges
• Maintain file of contracts to ensure periods of performance are not exceeded and contact contract administrator when new agreements need to be developed
• Assists with the New Hire onboarding process
• Assists with Annual and Quarterly Human Resource Reports
• Enter bank deposits in Cardinal and QuickBooks into the cash receipt log.
• Assist staff and perform research inquiries for State Reports and Tax Returns
• Every month, ensure vendor payments are processed and paid by the Prompt Payment Act.
• Reconcile transactions keyed in the State Accounting System (Cardinal) and QuickBooks
• Assists with Quarterly and Annual State Agency reports
• Reconcile data entry into FAACS
• Process invoices in Cardinal and QuickBooks, verifying accuracy through established audit procedures/policies.
• Prepare all journal entries in QuickBooks
• Prepare checks in QuickBooks for vendor payments
• Assists with Commonwealth Annual Reports
• Assists with the Annual Audit process
• Enter procurement requests into eVA as required
• Research eVA for purchase orders to support payment of approved invoices
• Maintain records of all financial transactions in a way that allows entries in Cardinal, FAACS, Payroll, and official state records to be verified and validated.
• Develop and maintain office filing systems
• Maintain records of reconciliation of cash receipt log with daily deposits daily
• Coordinate payroll forms for new and current employees to be submitted to the payroll service bureau and ADP.
• Respond to payroll inquiries within 24 hours
• Send reminder emails to staff and supervisors to enter and approve leave in Cardinal and ADP Time and Attendance System.
• Review and enter wage timesheets into Cardinal weekly and confirm accurate information in Cardinal to ensure zero percent payroll discrepancies.
• Review approved time and leave in the ADP Time and Attendance System.
• Submit payroll for State Employees and Private Employees

Preferred Qualifications:

• Bachelor's degree in finance, accounting, or business

Qualifications:

• Proven work experience (1 to 2 years) in finance and administrative support positions
• Practical experience with accounting software (such as QuickBooks), spreadsheets (such as MS Excel), and Peoplesoft software (such as Cardinal)
• Practical experience with Microsoft Office
• Able to quickly learn and adapt to new software and processes
• A solid understanding of bookkeeping procedures, including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts
• Effective written and verbal communication skills
• Works well in a team environment and with upper management
• High Level of critical thinking and logical analysis
• Good organization and time management skills
• Able to work well under pressure and meet all deadlines
• Always keeps the highest standards of compliance and confidentiality

Employment at Gunston Hall includes opportunities to enjoy 554 acres of outdoor recreational and environmental amenities along the Potomac River, an organizational commitment to wellness and personal fulfillment, access to comprehensive professional development programs, the ability to create flexible work experiences, and the opportunity to collaborate with a creative, innovative, and fun team of individuals who are all enthusiastically committed to the organization, our mission, and to each other's success. Compensation will be based on qualifications. Performance will be evaluated based on the achievement of a collaboratively determined team and personal goals specific to the position's requirements. Gunston Hall is an equal-opportunity employer committed to diversity and inclusion. Qualified individuals with diverse perspectives and a wide range of experiences are encouraged to apply. The mission of Gunston Hall is to stimulate the exploration and understanding of principles expressed by George Mason in the 1776 Virginia Declaration of Rights. Accredited by the American Alliance of Museums and a National Historic Landmark, the site includes Gunston Hall, reconstructed outbuildings, a visitor center and museum, an event facility, a museum shop, and 554 acres of diverse landscape situated along the Potomac River in Fairfax County, Virginia. For more information, please visit To apply for this position, request an application and send your cover letter and resume to Towanda Pritchet, the Director of Finance Administration, at [email protected]. Please note that Gunston Hall does not accept “See Resume” as a response to any question. Information on the application is the primary source used for screening. Failure to complete any section of the application may disqualify the application for further consideration. Also, applications should include a complete work history, including periods of unemployment, if applicable. INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED.

Flexible work from home options available.