Executive Assistant - Human Resources

AT LIFENET HEALTH, YOU ARE THE ADVANTAGE

Every day, YOU help us to save lives, restore health, and bring hope to patients and families around the world. At LifeNet Health, we cultivate growth, innovation, and collaboration, where your contributions drive solutions that benefit humanity.

Together, we are united by a mission greater than ourselves, a purpose rooted in healing.

ABOUT THIS JOB
Location:Virginia Beach, VA (on-site)

Department: Human Resources

Schedule: Monday – Friday, 8:15 a.m. – 5:00 p.m. (ET), overtime as needed

Clinical Status: Non- clinical

HOW YOU’LL MAKE AN IMPACT
The Executive Assistant will perform various complex and confidential administrative related functions in support of corporate levelpersonnel/functions as assigned. Serve as primary point of operational and administrative support for theExecutive Leadership Team member of the designated department. Coordinates meetings, activities andevents; performs various secretarial functions; and, assists with other administrative functions as needed anddirected by the designated department head.

Your work will have purpose every single day, contributing directly to life-changing outcomes.

WHAT YOU’LL DO

• Administrative Support: Perform various administrative functions to include scheduling appointments andmaintaining the ELT member’s calendar(s); arrange travel and accommodations for ELT member(s), clients andbusiness associates; type memos and other written correspondence. Track ongoing projects and outstandingaction items. Triage and prioritize daily demands to ensure urgent, high priority matters are handled in a timelymanner. Manage problems to their resolution and coordinate with appropriate resources as needed. Act as aliaison for ELT direct reports, coordinate team activities, and manage other key administrative activities for theteam as needed (space planning, new-hire onboarding, updating organizational charts, etc.). Work with HR asneeded to onboard/terminate employees and contractors and with IT to ensure department personnel havenecessary equipment and access to perform assigned roles.
• Meeting Coordination: Project manage, schedule and coordinate arrangements for internal and externalmeetings and special events. Ensure contracts are created, negotiated and signed for any service related to theevent. Provide administrative support at meetings by recording, writing, transcribing, and distributing minutes asneeded. Schedule space for department meetings ensuring the room supports the number of attendees and thenature of the meeting. Prepare meeting agendas. Coordinate catering for all department sponsored events.
• Customer Service: Greet visitors to the department with a smile while using good eye contact. Answer visitorinquiries timely and/or triage visitors to the appropriate department person. Greet and escort guests toappropriate meetings with department leadership and/or employees. Respond to routine external correspondenceand telephone inquiries using good customer service behaviors. Effectively serve as the point of contact forcustomers, business partners, and suppliers who contact the executive and ensure that such interactions create afavorable brand impression for LifeNet Health as a whole.
• Fiscal Support: Reconcile and process monthly credit card statements and expense statements for executive(s)and resolve any outstanding issues. Complete and process department invoices and purchase orders. Maintaindepartmental office supply inventory and order supplies as needed. Monitor and coordinate departmentaccounting activities as appropriate, andprepares internal reports for management.
• Document Management: Maintain a variety of files and records, including confidential and time sensitivematerials. Gather, enter, and/or update data to maintain departmental records and databases, as appropriate.Establish and maintain files and records for the department. Accurately complete and perform final review for alldocumentation according to applicable Standard Operating Procedures. Create, develop, update and maintainWord documentation, PowerPoint presentations, Excel-based reports and HTML files on a routine basis.
• Communication Support: Streamline inbound/outbound communications, maximizing productivity and ensuringall requests receive attention with the proper level of urgency. Compose, prepare, and distribute communications (written, verbal, electronic) through appropriate channels. Represent management through telephone andpersonal contacts in professional and courteous manner.

WHAT YOU’LL BRING
Minimum Requirements:

• Bachelor’s degree
• Four (4) years of related administrative support experience
• Two (2) years of executive administrative support experience

Preferred Experience/Skills/Certifications:

• Six (6) years of related administrative support experience
• Four (4) years of executive administrative support experience
  

Key Knowledge, Skills, & Abilities:

• Proficiency in Microsoft Office applications, specifically Outlook, Word, Excel, SharePoint, Visio, and PowerPoint.
• Demonstrated ability in standard office equipment operations.
• Professionalism, integrity, and discretion in handling confidential information.
• Excellent written and verbal communication skills.
• Exceptional organization, planning, time management, and problem-solving skills.
• Type 50 words per minute

WHY JOIN LIFENET HEALTH

When you join LifeNet Health, you're not just taking a job, you’re joining a mission-driven community dedicated to making a global impact through regenerative medicine. You’ll be part of a workplace that values authenticity, collaboration, and the drive to make a difference.

We recognize that great work happens when people feel supported. That’s why our total rewards package is designed to help you thrive both professionally and personally.

Here’s how we support YOU:

• Affordable Medical, Dental, and Vision Coverage- Comprehensive care that won’t break the bank.
• Profit Sharing Plan- Share in the success you help create.
• 403(b) Retirement Plan- Invest in your future with confidence.
• Paid Parental Leave- 6 weeks to bond with your newest family member.
• Corporate Sponsored Events- Celebrate milestones and build connections.
• Generous Paid Time Off- Because balance matters:
  • 18 vacation days (based on position, tenure, and state laws)
  • 9 sick days (subject to local and state regulations)
  • 9 holidays (7 standard + 2 floating)
• Flexible Work Program- For approved roles, how and where you perform best.
• Tuition reimbursement- We invest in your growth and education.
• Career & Leadership Development- Expand your impact and potential.
• Wellness Program- Prioritize your health with holistic resources.
• Employee Assistance Program (EAP)- Support for you and your household.
• Incredible teammates- Collaborate with passionate, dedicated professionals.
  

Note: All benefits are subject to eligibility requirements and may be modified at any time, with or without notice, unless otherwise required by law. This job posting does not constitute an employment contract and does not alter the “at-will” nature of employment at LifeNet Health.

COMPENSATION

Salary Range: $57,363 - $76,484 annually

Final compensation will be based on factors such as geographic location, qualifications, and prior relevant experience. The pay range for this position is $56,363 annually (entry level qualifications) to $76,484 annually
(experienced in this role). Actual compensation may be higher based on the successful candidate’s knowledge and relevant experience.

EQUAL OPPORTUNITY EMPLOYER

LifeNet Health is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status.

As part of our commitment to safety, we maintain a drug-free workplace and conduct pre-employment substance abuse screening.