Accounts Receivable Manager

Title: Accounts Receivable Manager

Type: Full time, Exempt

Location: Reston, VA—Remote Hybrid

Reports To: CFO

Join our civil construction team and experience a dynamic environment where passion and innovation intertwine. We embrace a culture that fuels success, where collaboration is key, ideas are heard, and your skills are celebrated. Ready to make a direct impact to a growing operation? Your journey with Team Muller begins today!

Disclaimer: The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.

Responsibilities:

• Management of the day-to-day operations of accounts receivable (full cycle); ensure accurate and timely processing of collections, monitoring and maintaining of all AR accounts for 5+ companies.


• Making high volume of AR collection calls/sending and responding to AR correspondence, resolving client account discrepancies, preparing delinquency notices to clients.


• Alerting operations team members of any pending disputes,


• communicating on outstanding items to be submitted to the clients to facilitate payment receipts.


• Coordinate weekly meetings with operations team to discuss delinquencies, collection strategies and process improvements


• Collaborate with billing, finance and operations teams to streamline collection process


• Manage QB and Sage /Lockstep collection applications


• Conduct monthly and quarterly reconciliations of Sage/Lockstep and BigTime to QB records.


• Oversee preparation of custom monthly AR reports and KPIs for submission to the company owner


• Setting up PayApps to receive payments from clients


• Preparing mechanical liens and lien releases


• Monitor AR automation process by utilizing internal AR software and working with external tech support to correct tech issues and deficiencies


• Monitoring AR Aging reports on a monthly basis


• Handling legal disputes and communications with legal external team


• Handling administrative tasks and special projects on as needed basis

Requirements:

• Minimum 5 years of demonstrated full-cycle Accounts Receivable and collections experience with a proven, measurable record of collection success


• Associate or Bachelor’s degree in Accounting, Finance, or Business preferred


• Ability to manage a high volume of activity, including an average of 20+ collection calls and 30–40 emails daily


• Proficient in Excel with intermediate-level skills (formulas, pivot tables, data analysis)


• Strong mathematical and analytical abilities with attention to detail


• Proficiency in QuickBooks preferred; experience with other accounting software a plus


• Strong technology aptitude and ability to quickly learn new financial systems and tool

Compensation:

• Competitive Salary + Yearly Bonus


• Paid Holidays and Vacation


• Health, Vision, and Dental Insurance plus additional voluntary plans


• 401K with company match


• Company phone, computer,

Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit.