Project Coordinator

Job Description

Job Description

One Tech Engineering is searching for a Project Coordinator for a position located in Chesapeake, Virginia. The Project Coordinator will facilitate engineering and construction projects by collaborating with the Project Manager and project team; in providing and presenting administrative project information.

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a bachelor’s degree in a related field and 8 years’ experience.

Local candidates preferred or open to relocation. This is not a remote position.

Project Coordinator Responsibilities:

• Coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs.
• Facilitates the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process.
• Resolves questions regarding the project; research and provide appropriate answers.
• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
• Manage project set-up preparation and compile documentation updates.
• Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Obtain physical sign off of project documents & maintain electronic and paper files.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
• Manage IT resources for project offices and staff by coordinating with internal support departments.
• Provide follow up reports on ARs and unbilled issues as assigned.
• Administer project closeout activities.
• Compose project cost forecast updates.
• Run PPS reports.
• Establish priorities and deadlines on project deliverables.
• Investigate project expenses not billed to the client and report findings to the Project Manager.
• Assist Project Manager in preparation of client contracts and sub-contracts.
• Develop procedures pertaining to internal project requirements.
• Performs other duties as assigned.
• Complies with all policies and standards.

Requirements of the Project Coordinator:

• Bachelor’s Degree in a related field and 8 years’ experience.
• Or an Associate Degree in a related field and 10 years’ experience.
• Or a High School Diploma/GED and 11 years’ experience.
• Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem-solving skills.
• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
• Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.