Executive Assistant

Job Description

Job Description

The Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic executive-level support to the Real Estate Solutions Division. This position will organize office operations, manage the workflow of division, and have the ability to thrive in a fast-paced, high-demand environment.

Responsibilities:

• Support team programs, events, and special projects, ensuring deadlines and quality standards are met
• Plan and document team meetings, agendas, action items, and follow-ups
• Assist in preparing agendas and materials for divisional meetings
• Manage daily operations, including supplies, vehicle coordination, and IT support for staff
• Manage VP calendars, scheduling, and meeting documentation
• Draft correspondence, presentations, and reports for VP and executive leadership
• Facilitate confidential communication between VPs, stakeholders, and government officials
• Provide administrative assistance to VP and division staff, including document preparation and reporting
• Coordinate logistics for staff events, travel, registrations, and accommodations
• Ensure timely processing of information, correspondence, and action items
• Track employee records, vacation schedules, and professional development activities
• Managing licenses and subscriptions
• Review and process invoices, credit card statements, and expense reports
• Support staff with travel and expense reimbursements, ensuring compliance with VEDP policies
• Approve payments and ensure compliance with fiscal policies and procedures
• Collaborate across departments to analyze data and implement process improvements
• Coordinate onboarding for new employees, professional development activities and evaluations, including scheduling, materials preparation, and IT setup

Skills:

• Strong communication skills (verbal and written)
• Strong organizational skills and exceptional attention to detail
• Ability to maintain strict confidentiality and professionalism
• Knowledge of real estate, public service sector and state and local government is desired
• Exceptional grammar, punctuation, and proofreading skills
• Ability to respond in a flexible manner and reprioritize as situations change
• Demonstrated experience exercising discretion and independent judgement with respect to matters of significance
• Demonstrated ability to manage multiple priorities
• Demonstrated ability to adapt to new technology and acquire new skills

Experience:

• 2 years’ experience in real estate or construction in an executive environment required
• Advanced experience using Microsoft 365, especially SharePoint, Teams and Outlook
• Experience using Salesforce preferred

Being authorized to work in the U.S. is a precondition of employment. VEDP uses the E-Verify system and does not provide sponsorship. A valid Virginia driver’s license is required. All candidates must apply through our website Salary Minimum: $60,000. Application deadline: November 30, 2025.

VEDP is an Equal Opportunity Employer. All applicants are considered for employment without regard to race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, genetics, or against otherwise qualified individuals with disabi lities. It is VEDP’s intent that its employment and personnel policies and practices conform to all applicable federal, state, and local laws and regulations regarding non-discrimination and affirmative action. Applicants requiring more information or requiring assistance may contact VEDP Human Resources at 1-804-545-5634 or [email protected] . TDD 1-800-828-1120.

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