Front Office Systems Integrator
Program Overview
About The Role
The Front Office (FO) Special Assistant (SA) is a full-time position central to the coordination and smooth daily operation of the executive leadership team and associated FO activities. As part of the FO team, the SA will be in a trusted position to coordinate and manage activities related to a variety of sensitive topics to include mission, budget, and personnel. With a small but dynamic FO leadership team, the SA will need to be adaptable, resilient under pressure, and capable of operating independently.
Specific responsibilities include but are not limited to:
- Manage calendars for the executive leadership team
- Serve as a focal point for all facilities/space-related issues and projects
- Schedule and manage upcoming major briefings and engagements
- Serve as a time and attendance time keeper for staff personnel
- Coordinate and order office supplies
- Provide FO travel support, to include reservations, coordination, accounting, etc.
- Maintain phone lists, department messaging groups, and phone trees
- Manage and coordinate the submission of the department's inputs to the weekly office activity summary
- Manage executive leadership's Brain Book inputs and updates
Qualifications
Required:
- Minimum of 8 years with BS/BA; Minimum of 6 years with MS/MA; Minimum of 3 years with PhD
- Bachelor's degree in a relevant technical field, or 4 additional years of relevant technical experience may be accepted in lieu of degree ;
- Active TS/SCI security clearance with Polygraph
- Prior customer experience with knowledge of customer applications, systems, tools, and protocols
- Excellent communication and customer service skills
- Proven ability to effectively manage competing priorities as well as anticipate requirements and potential issues
- Demonstrated sound judgment and discretion
- Proven ability to adaptively prioritize time-sensitive issues
- Self-starter who is flexible and willing to meet the challenges and changing needs of a dynamic organization
- Proven track record of being a team player who is willing to pitch in and get the job done
Desired:
- Ability to support and/or lead planning of offsites and all-hands, support creation
SCA / Union / Intern Rate or Range
Details
Target Salary Range: $104,000 - $166,000. This represents the typical salary range for this position based on experience and other factors.
EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.
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