Administrative Support Specialist III

Vacancy Announcement

Administrative Support Specialist III
Salary Range: $41,872 - $46,059

Job Summary: Join our Sheriff’s Office team as an Administrative Support Specialist III, providing essential administrative support under general supervision. This role involves understanding department processes, managing documents and databases, coordinating meetings and events, and handling financial and procurement documents.
Key Responsibilities:

• Provide varied administrative support to department head and staff
• Compose and prepare reports and correspondence
• Research and compile data for various needs
• Schedule and manage meetings, appointments, and calendars
• Maintain computer record-keeping operations and filing systems
• Make travel arrangements and respond to routine correspondence
• Perform general bookkeeping, including payroll and accounts payable assistance
• Assist in maintaining departmental inventories and vendor communications
• Deliver high levels of customer service in-person and over the phone
• Coordinate special events and prepare necessary materials and facilities
• Enter and retrieve data from computer databases and process documents
• Complete special projects with planning and data collection
• Manage photocopying, faxing, scanning, and filing of documents
• Handle incoming and outgoing mail, including payment processing
• Operate various office equipment and maintain supply inventories
• Interact professionally with internal and external stakeholders
• Serve as backup for supervisors and coworkers as needed
• Perform other related duties as assigned

Minimum Requirements:

• High school diploma or GED
• Three (3) years of administrative and clerical experience or equivalent education/experience

Special Requirements:

• Valid state driver’s license may be required
• Certification as a Notary Public or ability to obtain within three (3) months of hire

Knowledge, Skills, and Abilities:

• Strong knowledge of City policies and department procedures
• Familiarity with clerical duties and relevant laws and regulations
• Understanding of departmental organization and safety precautions
• Proficiency in technical and professional terminology
• Ability to maintain effective relationships with internal and external entities
• Competence in operating and maintaining office equipment
• Excellent command of English language, including grammar and spelling
• Skill in administrative, secretarial, customer service, and organizational functions
• Ability to learn complex principles, make judgments, and acquire new knowledge
• Capability to compile, transcribe, and analyze data
• Aptitude for providing guidance and interpretation of procedures
• Proficiency in performing routine work and making independent judgments
• Ability to perform basic arithmetic and carry out instructions

If you are a dedicated professional with a knack for administrative excellence, we encourage you to apply. Join our team and contribute to our department's success! Applications must be submitted prior to 4:00 p.m . on Friday, January 23 rd , 2026 .

The City of Fredericksburg is a great place to work. Come join our knowledgeable and energetic team, which is committed to the City’s Core Values of Agile Innovation, Abundant Compassion, Outstanding Customer Service, Energized Work Environment, Essential Engagement, and Unwavering Stewardship. If you’re ready to make a positive impact in Fredericksburg, apply today!

The City of Fredericksburg provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

City of Fredericksburg
Human Resources Department
715 Princess Anne Street, Room 209
Fredericksburg, VA 22401
[email protected]
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