Human Resource and Payroll Specialist

Job Description

Job Description

Job Description Package

*** Human Resources & Payroll Specialist ***

Job Summary

The Human Resources & Payroll Specialist is responsible for executing critical administrative and operational functions related to payroll processing, employee lifecycle management, and human resources support. This role ensures the accurate, timely, and confidential handling of payroll, benefits, employee records, and compliance requirements, while supporting the company’s commitment to operational excellence and employee engagement.

Reporting to the Chief Financial Officer, this position plays a vital role in maintaining the integrity of payroll systems and HR processes, supporting both field and office personnel, and ensuring compliance with applicable wage laws and company policies.

The Human Resources & Payroll Specialist is expected to embody Scaffolding Solutions’ Vision, Mission, Values, and Guiding Principles, recognizing that administrative excellence directly supports field performance, employee satisfaction, and overall company success.

Statement of Key Responsibilities

1. Payroll Processing & Accuracy

• Ensure timely and accurate processing of weekly payroll, including daily input of timesheets into the Time Summit system.
• Import time data into the Foundation system and process payroll in accordance with company standards and deadlines.
• Calculate and process per diem payments and other payroll-related adjustments.
• Maintain high levels of accuracy in all payroll entries, ensuring alignment with approved documentation.
• Research and resolve payroll-related inquiries from employees and management promptly and professionally.
• Ensure full compliance with wage laws, company policies, and regulatory requirements.

2. Employee Lifecycle Management & HR Administration

• Process employee changes including new hires, terminations, deductions, reimbursements, and garnishments, ensuring all documentation is accurate and properly approved.
• Coordinate onboarding activities including drug screening, background checks, driving record verification, and new hire setup.
• Maintain complete, accurate, and up-to-date personnel records in both system databases and physical files.
• Track and manage employee vacation balances and requests for both hourly and salaried employees.
• Support benefits administration processes including enrollment and employee inquiries.

3. Certified Payroll & Compliance

• Manage all aspects of certified payroll reporting, including initial project setup and weekly report submissions.
• Ensure compliance with all contractual and regulatory requirements associated with certified payroll.
• Maintain accurate documentation and audit-ready records for all payroll and compliance activities.

4. Temporary Labor & Vendor Coordination

• Manage relationships with temporary staffing agencies, ensuring accurate tracking of hours worked, travel pay, and per diem.
• Review and approve agency invoices for accuracy and completeness prior to submission for payment.
• Coordinate with internal teams to ensure proper utilization and tracking of temporary labor resources.

5. Reporting, Systems & Data Integrity

• Generate and provide reports to management as requested, ensuring data accuracy and clarity.
• Maintain strong working knowledge of payroll, HR, and accounting systems to ensure efficient data management.
• Ensure all payroll and HR data is properly entered, maintained, and auditable.
• Support system improvements and process enhancements where opportunities are identified.

6. Communication, Service & Support

• Serve as a resource for employees and managers regarding payroll, benefits, and HR-related questions.
• Maintain a high level of professionalism, responsiveness, and customer service in all interactions.
• Assist with general administrative duties, including answering phones and supporting office operations as needed.
• Contribute to a positive and collaborative work environment that supports company culture and team success.

7. Continuous Improvement & Process Development

• Identify opportunities to improve efficiency, accuracy, and effectiveness of payroll and HR processes.
• Communicate improvement ideas to management and support implementation of enhanced workflows.
• Participate in special projects and initiatives as assigned by leadership.
• Support the development and refinement of policies that align with company goals and operational needs.

Education, Experience & Technical Requirements

• 3–5 years of experience managing hourly payroll processes.
• Experience with benefits administration.
• Experience with web-based time and attendance systems.
• Knowledge of wage laws and compliance requirements (preferred).
• Familiarity with accounting and payroll systems, including Foundation (preferred).
• Strong proficiency in Microsoft Excel and Word, including spreadsheet creation and data manipulation.
• High level of accuracy and efficiency in data entry.

Key Competencies

• Maintains strict confidentiality at all times.
• Demonstrates strong attention to detail and ability to manage multiple priorities.
• Self-motivated, resourceful, and capable of working independently.
• Strong verbal and written communication skills.
• Ability to build and maintain positive, professional relationships.
• Dependable, accountable, and team oriented.
• Customer service focused with a positive and professional demeanor.

Alignment with Vision, Mission, Values & Guiding Principles

Vision

To be recognized by clients, peers, suppliers, and employees as market leaders providing the highest quality and best value standards in all areas of operation.

Mission

Elevating Performance of All We Serve.

Values

Safety | Integrity | Positivity | Communication | Teamwork | Enjoyment | Profitability | Employee Relations

Guiding Principles

Safety | People | Service | Cost Control | Asset Utilization

The Human Resources & Payroll Specialist supports these principles by ensuring that employees are paid accurately and on time, treated fairly, supported professionally, and provided with the structure and systems necessary to succeed.

Job Narrative

As a Human Resources & Payroll Specialist at Scaffolding Solutions, you play a critical behind-the-scenes role in supporting the company’s operational success. While much of the company’s work is visible in the field, your work ensures that the foundation of that performance—our people—is supported accurately, professionally, and consistently.

Each week, you are responsible for ensuring that payroll is processed accurately and on time, maintaining trust and confidence across the organization. You manage sensitive information with integrity, support employees and managers with professionalism, and ensure compliance with all applicable requirements.

Your role requires a balance of precision, responsiveness, and judgment. You must manage details without losing sight of the broader impact of your work—supporting employee engagement, operational efficiency, and company credibility.

You are not simply processing transactions—you are supporting the systems that enable Scaffolding Solutions to perform at a high level. Through your attention to detail, commitment to excellence, and alignment with the company’s Values, you contribute directly to the mission of Elevating Performance of All We Serve.

Company Description

Hawkins-Graves is your Mid-Atlantic construction equipment dealer! We offer a wide selection of new & used equipment for sale and rental including: Caterpillar, Komatsu, Yanmar Mini Excavators, Takeuchi Track Loaders, Gehl Skid Steer Loaders, Morbark Wood Chippers & Grinders, Husqvarna and Stihl Concrete Saws, Diamond Blades, Gillette Generators, Air Compressors, Concrete Forms and much more. We can also provide Parts,Service and Maintenance to the machinery you already own. Our Lynchburg, Virginia, location makes us accessible to our neighbors in North Carolina, West Virginia, Tennessee, Maryland and South Carolina. We have equipment and supplies for any construction job, including excavating, concrete, masonry, and landscaping. You can never be too safe: check out our inventory of safety equipment and site management tools.

Through the years Hawkins-Graves, Inc. has continued to grow in the Highway Road Safety Equipment. Items we have for sale and rent are Crash Cushion Trucks, Road Signs, Arrow Boards, Message Boards, Safety Cones and more. If you are looking for safety equipment for your high and road jobs look no further.

Please call or email us with any questions or concerns you may have. Located in Lynchburg, VA, Hawkins-Graves is happy to work with our neighbors in Virginia, North Carolina, South Carolina, Tennessee, West Virginia, and Maryland, as well as nationally and internationally. Our goal is 100% customer satisfaction.

We are a full Service Dealership for new and used construction equipment, parts and service serving the following areas in Virginia; Lynchburg, Roanoke, Christiansburg, Danville, Harrisonburg, Farmville, South Boston, Lexington and all surrounding areas. Our services include sales, rental, parts, and service.

Company Description

Hawkins-Graves is your Mid-Atlantic construction equipment dealer! We offer a wide selection of new & used equipment for sale and rental including: Caterpillar, Komatsu, Yanmar Mini Excavators, Takeuchi Track Loaders, Gehl Skid Steer Loaders, Morbark Wood Chippers & Grinders, Husqvarna and Stihl Concrete Saws, Diamond Blades, Gillette Generators, Air Compressors, Concrete Forms and much more. We can also provide Parts,Service and Maintenance to the machinery you already own. Our Lynchburg, Virginia, location makes us accessible to our neighbors in North Carolina, West Virginia, Tennessee, Maryland and South Carolina. We have equipment and supplies for any construction job, including excavating, concrete, masonry, and landscaping. You can never be too safe: check out our inventory of safety equipment and site management tools.\r\n\r\n\r\nThrough the years Hawkins-Graves, Inc. has continued to grow in the Highway Road Safety Equipment. Items we have for sale and rent are Crash Cushion Trucks, Road Signs, Arrow Boards, Message Boards, Safety Cones and more. If you are looking for safety equipment for your high and road jobs look no further. \r\n\r\nPlease call or email us with any questions or concerns you may have. Located in Lynchburg, VA, Hawkins-Graves is happy to work with our neighbors in Virginia, North Carolina, South Carolina, Tennessee, West Virginia, and Maryland, as well as nationally and internationally. Our goal is 100% customer satisfaction.\r\n\r\n\r\nWe are a full Service Dealership for new and used construction equipment, parts and service serving the following areas in Virginia; Lynchburg, Roanoke, Christiansburg, Danville, Harrisonburg, Farmville, South Boston, Lexington and all surrounding areas. Our services include sales, rental, parts, and service.