Catholic Pastoral Life Coordinator

The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:

1. General : CATHOLIC ADMINISTRATIVE PASTORAL LIFE COORDINATOR

This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide provide Catholic Administrative Pastoral Life Coordinator services at Fort Belvoir. This role involves assisting the Catholic Chaplain and Priest in conducting religious services in accordance with the Roman Catholic Church's guidelines, Archdiocese for the Military Services policies, Army Regulation 165-1, and Installation Chaplain Policies.

1.2 Background : The services of a Catholic Administrative Pastoral Life Coordinator fall under the Fort Belvoir Chaplain’s Religious Support Program as defined in the Command Master Religious Program (CMRP). The mission of the Chaplain’s Religious Support Program is to provide military religious support activities that meet the religious requirements of Soldiers, Families, and authorized civilians. The primary goal of the Chaplains’ Religious Support Program is to ensure the free exercise of religion which is a statutory requirement under USC Title X. As a non-personal services Coordinator, the Coordinator is not a member of the Commander’s Staff or Command Chaplain’s Staff.

1.3 Scope: The coordinator shall provide Catholic Administrative Pastoral Life Coordination to the Fort Belvoir Religious Support Office (RSO). This is a non-personal services contract between the Fort Belvoir Religious Support Office (RSO) and the Coordinator to perform tasks and provide deliverables identified herein. The Coordinator shall provide non-personal service(s). The coordinator shall become knowledgeable of the Catholic Community and Garrison Religious Support program through the review of SOPs, program schedules, Concept of Operations, etc. The coordinator shall attend and participate in required meetings scheduled by the Parish in order to gain and provide information pertaining to the Catholic Administrative Pastoral Life Coordination tasks. The coordinator will develop and provide a monthly Catholic Community calendar that will contain important religious events as well as closures. The Coordinator shall create and provide a weekly bulletin and announcements as well as assist the Community Event Coordination and Publicity program. The Coordinator shall maintain the Catholic Community Registration as well as collect and support the Sacramental Records. All services should be conducted in alignment with the Archdiocese for Military Service (AMS) requirements defined in Part 4 of this JOB DESCRIPTION.

1.4 Objectives : The objectives of this requirement is to provide support to the Garrison RSO and Catholic Chaplain/Priest in conducting religious services. The coordinator shall focus on providing support to the Catholic population by assisting with various administrative tasks related to religious services. The services provided must align with the policies defined for the Pastoral Care of Catholic Personnel as published by Archdiocese. The Coordinator shall serve as a Chaplain Corps’ special resource person who provides program or support functions. The contract service provider shall consult and coordinate with the Catholic priest/deacon endorsed by the Archdiocese for the Military Services (AMS) and Garrison RSO personnel.

2.0 Government Hours of Operation : Government business hours are between 0700-1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Religious Support Office programming may be conducted outside of normal government business hours. The Coordinator shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this JOB DESCRIPTION when the Government facility is not closed for the above reasons. When hiring personnel, the Coordinator shall keep in mind that the stability and continuity of services are essential. 

This contract does not require a traditional full-time Monday through Friday 9:00 to 5:00 type work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings. Some tasks may require holiday, evening, and weekend hours.

2.1 Place of Performance : The work to be performed under this contract will be performed at Fort Belvoir.

3.0 Background Checks: A Tier 1 with State Criminal History Repository (SCHR) is required for Catholic Administrative Religious Education Coordinator.

PART 4

SPECIFIC TASKS

4.1. Meeting Participation: The Coordinator shall attend 100% of weekly parish meetings in order to gather program information for the completion of Catholic Administrative Pastoral Life Coordination tasks (Para 4.3-4.8).

4.2. Monthly Calendar The Coordinator shall provide a monthly Catholic Community calendar to the COR and Priest NLT the final business day of the preceding month (ex: April calendar provided by the final business day of March). The Catholic Community Calendar should include important Religious Education dates, Garrison Chapel and Catholic community events, holiday closures and special Holy days (Deliverable A.011).

4.3. Preparation for Mass Services The Coordinator shall prepare the liturgical books and Eucharistic elements prior to each Mass service. The Coordinator shall ensure the Lectionary and Roman Missal are marked with the correct readings and prayers for the day. The Coordinator shall prepare the Sacred Vessels, the unconsecrated hosts, and the wine for use during the service according to the Garrison’s SOP (Para 4.1).

4.4. Maintain Catholic Community Registration The Coordinator shall collect registration information for members of the Catholic Community and provide an updated Catholic Community register to the COR and Priest NLT the first business day of each month (Deliverable A.012).

4.5. Weekly Bulletin and Announcements The Coordinator shall create a weekly Catholic bulletin to be provided to the Priest and COR NLT COB 4 days prior to the service. The bulletin should be prepared according to specifications in program documents or SOPs provided by the Garrison RSO. The bulletin will contain information about key Catholic Community personnel, weekly Mass, and upcoming events or dates (Deliverable A.013).

4.6. Community Event Coordination and Publicity: The Coordinator shall prepare facility reservation request forms and develop flyers for Catholic Community events (Mass, special events, Holy Days of Obligation, etc.). The Coordinator shall submit prepared facility reservation requests for approval by the Priest or other Chaplain sponsor to the COR and Priest/Sponsor NLT 45 days prior to the service or event (Deliverable A.014). The Coordinator shall prepare publicity flyers for all special services and events and submit to the COR and Priest/Sponsor NLT 45 days prior to the service or event (Deliverable A.015). The Coordinator shall submit a report of consumed materials and supplies NLT the first business day of the month (Deliverable A.016).These items will correspond with the Catholic Community calendar and details as provided in monthly meetings (Para 4.1 and 4.2).

4.7. Preparation of Sacramental Records: The Coordinator shall collect all supporting documentation (birth certificates, Baptism and First Communion certificates, etc.) from eligible members of the Catholic Community who are preparing to receive a Sacrament. The Coordinator shall accurately prepare the corresponding AMS record in the AMS portal by preparing the document online, attaching all supporting documents and saving the record for certification and signature by the Priest (Deliverable A.017).

4.8. Support Quarterly Report The Coordinator shall provide essential documents within the scope of this JOB DESCRIPTION specified task to assist in the preparation of AMS Quarterly Clergy reports to the COR. The COR will specify the date for quarterly submission in coordination with the priest (Deliverable A.018).

4.9. Record Attendance The Coordinator shall keep a record of attendance at all Catholic Community events. The Coordinator shall provide monthly attendance documents to the COR NLT first business day of each month (Deliverable A.019).

5.0 Qualifications All candidates must meet the following qualifications criteria:

•  Be a practicing Roman Catholic in good standing.
• Understand the liturgical and sacramental requirements of the church.
• Be competent with computer programs such as MS Word, Excel and Facebook.
• Be willing to undergo a background check.
• Have demonstrable devotion to the church and its teachings.

Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness. Candidates who do not possess the specific attributes/qualifications above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.

Apply directly at: (scroll down to “”) in order to expedite your application. Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.