Senior Records Clerk

• Researches and analyzes data from various sources to ensure accuracy.
• Uses various records systems such as Alexandria Justice Information System (AJIS), Corrections Information System (CORIS), Local Inmate Date System (LIDS), Virginia Criminal Information Network/National Criminal Information Center (VCIN/NCIC), and Laserfiche.
• Generates, processes, and updates inmate records through analysis and verification of demographic, criminal offense, custody status, bond, sentencing, and detainer data. Verifies pretrial/jail credits through researching AJIS, CORIS/LIDS, and Laserfiche systems.
• Follows up with other agencies when applicable to gather information on inmate offenses and arrest data to enable accurate computation of sentences imposed by the courts.
• Processes time computations for all locally sentenced inmates.
• Fax or email jail credit information and court dispositions to the Virginia Department of Corrections (DOC), Court and Legal (C&L) sections for inmates that receive state-responsible sentences.
• Serves as acting records manager when the supervisor is away from the Office.
• Prepares and submits daily, weekly, bi-weekly, monthly, and annual reports.
• Answers any inquiries regarding inmate status, including current charge(s), bonds, sentences, detainers, pretrial credits, and pending court dates.
• Maintains communication with Staff, Commonwealth Attorney, Public Defender, Probation and Parole, Magistrates, Courts, and other law enforcement agencies to request and provide pertinent information.
• Prepares and scans documents into the Document Imaging System (Laserfiche).
• Assists with training coworkers and new employees in use and requirements concerning all records systems.
• Contacts courts to verify court orders, bonds, and court dates.
• Performs related work as required.

High School Diploma or GED: Customer Service, Data entry into automated data base system, proofreading, receipting court costs, receiving and answering multiple calls, or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Two years of experience maintaining confidential records and files in accordance with established standards for record-keeping procedures, which includes managing information systems, excellent typing and data entry skills, prior experience with Local Inmate Data System (LIDS) and Corrections Information System (CORIS), the ability to multi-task, the ability to effectively communicate verbally and in writing, the ability to communicate with a variety of people, responsibility for maintaining a secure jail management system, the ability to maintain a filing system and perform related duties.