Proposal Manager

About Aretum

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.

Job Summary

As a Proposal Manager at ARETUM, you will lead the end-to-end proposal development process from planning through submission. You will ensure the delivery of high-quality, compliant, and competitive proposals that drive successful outcomes.

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements.

Responsibilities

• Manages proposal preparation to U.S. Federal Government RFPs, RFIs, RFQs, IDIQs, and task orders from receipt through submission.
• Develop proposals by assembling information, including project objectives/outcomes/deliverables, proposal schedule, implementation, writing assignments for internal and external resources, methods, staffing, standards of performance, and evaluation.
• Writes, revises, and edits drafts, including executive summaries, conclusions, and organization credentials.
• Determines proposal concept by identifying and clarifying opportunities and needs.
• Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval.
• Enters and monitors tracking data for multiple proposal statuses.
• Coordinates requirements with contributors, contributes proposal status information to gate reviews and team reviews, and transmits the proposals.
• Creates and coordinates data calls to be sent and received from teammates and partners.
• Submits solicitation amendments to proposal team and partners.
• Gathers proposal information by identifying sources of information.
• Coordinates submissions and collections
• Identifies and communicates risks associated with proposals.
• Prepares presentations by evaluating text and graphics.
• Maintains quality results by using templates, following proposal-writing standards, including readability, consistency, and tone.
• Obtains approvals by reviewing proposals with key providers and project managers.
• Improves proposal-writing results by evaluating and redesigning processes, approach, coordination, and boilerplate, and implements changes.
• Accomplishes organization goals by accepting ownership for accomplishing new and different requests.
• Attends strategy meetings.
• Provides updates to management on proposal submission status.
• Contributes to the creation and organization of multiple proposal management tools, including the past performance library, the proposal boilerplate, and the master acronym list.
• Creates compliance matrices/crosswalks to ensure proposal compliance, as required by the proposal.
• Support proposal efforts as needed, including resume formatting, skills alignment summaries, meeting participation, and contributing to solutioning based on subject matter expertise or functional experience.
• Performs other tasks as required

Requirements

• BS, in English, Journalism, Liberal Arts, or related, or 5+ years of experience in lieu of a degree.
• Eight or more years more of experience responding to Government proposals.
• Prior experience with Federal Government proposal responses.
• Excellent written communication, coordination, and presentation skills.
• Must be able to work independently to put together content into a compliant proposal.
• Expertise in full cycle proposal writing.
• Proficiency in the Microsoft Office Suite.
• Documentation and layout skills are required.
• Ability to work under pressure and meet deadlines as some overtime may be required.

Preferred Qualifications

• APMP or similar industry certification; experience using AI tools in proposal development

Travel Requirements

This is a remote position; however, occasional travel may be required based on project needs, client meetings, team collaboration events, or training sessions. Travel is expected to be less than 10% and will be communicated in advance whenever possible.

EEO Statement

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance.

As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws.

We are proud to support our nation’s veterans and military families, providing career opportunities that honor their service and experience.

If you require reasonable accommodation during the hiring process due to a disability, please contact [email protected] for assistance.

Equal Opportunity Employer/Veterans/Disabled

U.S. Work Authorization

Applicants must be U.S. citizens and currently authorized to work in the United States on a full-time basis. This position does not offer sponsorship.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development